Remote Project Assistant: Scheduling & Task Coordination

Core Code io; Islamabad; On-site; PKR 600,000 - 900,000; Full time

Job summary

Core Code io is seeking a highly organized Project Assistant to provide administrative and operational support throughout the project lifecycle. The role involves coordinating tasks, maintaining documentation, tracking deadlines, and assisting project teams to ensure activities are completed efficiently and on schedule.

The candidate will support planning, scheduling, meetings, and reporting while maintaining PM documentation and trackers.

Qualifications

• Experience supporting projects, administration or operations.
• Experience handling project docs, schedules, tasks and follow-ups.
• Experience with project management or collaboration tools.
• Ability to manage multiple deadlines and priorities simultaneously.
• Strong communication and interpersonal skills.
• Ability to work independently and with remote teams.
• Attention to detail and accurate record-keeping.
• Reliable internet and suitable setup for remote work.
• Professional, organized, dependable and proactive attitude.
• English proficiency for coordinating with English-speaking teams.

Responsibilities

• Provide administrative and operational support to project managers and teams.
• Assist with project planning, scheduling, and daily coordination.
• Track tasks, deadlines, milestones and deliverables.
• Follow up with team members to ensure on-time completion.
• Schedule and coordinate meetings, calls and appointments.
• Prepare agendas, notes, reports, presentations, and other documents.
• Maintain organized project files, records and documentation.
• Update trackers, spreadsheets, databases, and PM systems.
• Communicate updates between team members and stakeholders.
• Collect, organize, and analyze project information.
• Monitor pending tasks and flag potential delays.
• Escalate concerns to PMs or team leads as needed.
• Support project-related research, data collection, and admin activities.
• Coordinate resources, materials and other requirements.
• Ensure processes and documentation are followed consistently.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Task management

Multi-priority handling

Problem solving

Stakeholder coordination

Google Workspace

Office tools

Documentation

Independent work

Fast learner

Tools

Project management tools

Spreadsheets

Databases

Job description

Core Code io is seeking a highly organized Project Assistant to provide administrative and operational support throughout the project lifecycle. The role involves coordinating tasks, maintaining documentation, tracking deadlines, and assisting project teams to ensure activities are completed efficiently and on schedule.

The candidate will support planning, scheduling, meetings, and reporting while maintaining PM documentation and trackers.