Admin Coordinator

Hybrid Mediaworks; Islamabad; On-site; PKR 450,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Bonuses

Paid leaves

Job summary

Hybrid MediaWorks is seeking a proactive Admin Coordinator to support daily operations, coordinate across departments, and assist leadership in ensuring smooth workflow. You will manage office functions, IT setup, vendor relations, and event support in a fast-paced environment.

Ideal candidates have a bachelor’s degree in IT/CS/Business Admin and 2–4 years in admin or IT support, with strong organization, communication, and confidentiality skills.

Qualifications

• Bachelor's degree in IT, CS, business or related field.
• 2–4 years of admin, IT support, or related experience.
• Strong organization and multitasking abilities.
• Excellent communication and discretion with confidential information.

Responsibilities

• Manage day-to-day office operations and admin activities.
• Handle facility management, maintenance requests, and repairs.
• Manage assets and maintain inventory records.
• Procure office supplies and coordinate vendor relations.
• Process invoices, expense reports, and petty cash.
• Assist HR with onboarding logistics and attendance tracking.
• Serve as first point of contact for internal/external queries.
• Support planning of internal events and meetings.
• Ensure policy compliance and confidentiality of information.
• Supervise office support staff.
• Set up IT equipment and coordinate with external IT vendors.
• Assist in troubleshooting network issues.

Skills

Office administration

IT support

Organization & multitasking

Communication skills

Education

Bachelor's degree in IT/CS/Business

Tools

Microsoft Office 365

Google Workspace

Networking basics

Job description

We are looking for a proactive, detail-oriented Admin Coordinator to join our growing team. In this role, you will be the operational backbone of our office; managing day-to-day administrative functions, supporting leadership, and ensuring smooth coordination across departments. If you thrive in a fast-paced environment and love keeping things organised, this role is for you.

Responsibilities

• Manage day-to-day office operations and administrative activities.
• Handle facility management, maintenance requests, and office repairs.
• Manage company assets and maintain inventory records.
• Handle vendor coordination, procurement of office supplies, and maintenance of office equipment.
• Process and track invoices, expense reports, and petty cash.
• Assist HR with onboarding logistics, attendance tracking, and employee record maintenance.
• Serve as the first point of contact for administrative and network queries from internal teams and external stakeholders.
• Support the planning and execution of internal events, team activities, and company meetings.
• Ensure compliance with company policies and maintain confidentiality of sensitive information.
• Supervise and manage responsibilities of the office support staff.
• Set up and configure laptops, desktops, printers, and other IT equipment.
• Coordinate with external IT vendors and service providers for advanced technical support.
• Assist in troubleshooting internet, network, and connectivity issues.

Requirements

• Bachelor’s degree in Information Technology, Computer Science, Business Administration, or a related field.
• 2–4 years of experience in administration, IT support, or a similar role.
• Basic understanding of computer hardware, software, networking, and troubleshooting.
• Experience with Microsoft Office 365, Google Workspace, and common business applications.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to handle confidential information professionally.

Benefits

Why should you Join Hybrid MediaWorks?

At Hybrid Media works, we value your career growth. We offer a clear and transparent career path to help you achieve your life goals. Some of our benefits include:

• Competitive basic salaries, personal and team-based bonuses, and additional incentives.
• Regular team social events and awards for outstanding performance.
• Additional benefits include cash prizes, monthly team meetups, annual dinners, paid leaves, health insurance, and bonuses.

It’s an On-site Position

Timing: 04:00 PM to 01:00 AM