Remote Pediatric Admin & Front Office Specialist

Go Lean Health; Nawabshah; On-site; PKR 1,913,000 - 2,295,000; Part time

Job summary

Go Lean Health is seeking a Virtual Medical Assistant to support a pediatric practice during pre-opening and growth. This remote, part-time role focuses on administrative and front-office tasks, gradually expanding to scheduling, intake, insurance verification, and patient communication.

You will collaborate with the physician to coordinate meetings, calendar management, vendor relations, and clinic setup while embracing evolving priorities and a proactive mindset.

Qualifications

• Hands-on experience with eClinicalWorks (eCW) is REQUIRED.
• 1+ years previous experience as a Medical Virtual Assistant, Medical Assistant, Healthcare Administrative Assistant, or similar healthcare support professional.
• Strong administrative, organizational, calendar-management, and task-management skills.
• Excellent written and spoken English with the confidence to communicate professionally with patients, families, vendors, and healthcare professionals.
• Strong spreadsheet skills and the ability to organize information, research, projects, and workflows independently.
• Highly proactive and able to recognize what needs attention without waiting to be reminded.
• Comfortable working in a startup-style environment where responsibilities and priorities may evolve.
• Able to multitask effectively while maintaining strong attention to detail.
• Comfortable using required secure networks, clinic systems, and productivity tracking software.

Responsibilities

• Manage physician calendars and prep materials; consolidate in one place.
• Attend admin/vendor meetings, take notes, document actions, ensure follow-ups.
• Track deadlines and tasks; act as accountability partner without constant reminders.
• Manage incoming patient calls, emails, texts, voicemails; start inquiries professionally.
• Assist scheduling and front-office communication; support families.
• Provide warm, patient-centered first contact reflecting the practice.
• Coordinate end-to-end patient scheduling including new patients and follow-ups.
• Support patient intake and check-in; collect demographic, administrative, and insurance data.
• Maintain patient records in eClinicalWorks (eCW) per workflows.
• Verify insurance coverage and determine plan status; document findings.
• Complete eligibility verification before appointments; assist with pre-authorizations as needed.
• Research vendors and equipment; organize findings and pricing comparisons.
• Follow up with vendors and stakeholders to keep projects on schedule.
• Document recurring workflows; create SOPs; identify process improvements.

Skills

Medical Virtual Assistant

Administrative support

Calendar management

Task management

English communication

Proactivity

Startup environment

Multitasking

Security/compliance

Tools

eClinicalWorks (eCW)

Google Calendar

Google Sheets

RingRX

Canva

VPNs

Productivity tracking software

Job description

Go Lean Health is seeking a Virtual Medical Assistant to support a pediatric practice during pre-opening and growth. This remote, part-time role focuses on administrative and front-office tasks, gradually expanding to scheduling, intake, insurance verification, and patient communication.

You will collaborate with the physician to coordinate meetings, calendar management, vendor relations, and clinic setup while embracing evolving priorities and a proactive mindset.