Remote Executive Assistant to CEO | Strategy & Projects

vasl-talent; Islamabad; Hybrid; PKR 1,200,000 - 1,800,000; Full time

Job summary

VASL is seeking a highly organized Executive Assistant to provide comprehensive support to our executive leadership. The ideal candidate will manage calendars across time zones, coordinate meetings, and handle confidential information with discretion in a fast-paced environment.

You will coordinate projects, liaise with internal and external stakeholders, arrange travel, prepare reports, and maintain professional communications.

Qualifications

• 3+ years of proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Highly detail-oriented with excellent follow-through.
• Ability to manage sensitive information with integrity and discretion.

Responsibilities

• Calendar Management: manage complex calendars across time zones and schedule meetings.
• Meeting Coordination: prepare agendas, take minutes, track action items and deadlines.
• Project Coordination: assist in planning and tracking strategic projects and initiatives.
• Stakeholder Management: liaison between executives and internal/external stakeholders.
• Administrative Support: prepare presentations and reports while maintaining confidential files.
• Travel & Logistics: arrange domestic and international travel.

Skills

Calendar management

Stakeholder management

Project coordination

Discretion & confidentiality

Communication skills

Tools

Google Calendar

Microsoft Outlook

Asana

Trello

Slack

Microsoft Teams

Zoom

Google Workspace

Notion

Evernote

Otter.ai

DocuSign

Adobe Acrobat

Dropbox

Job description

VASL is seeking a highly organized Executive Assistant to provide comprehensive support to our executive leadership. The ideal candidate will manage calendars across time zones, coordinate meetings, and handle confidential information with discretion in a fast-paced environment.

You will coordinate projects, liaise with internal and external stakeholders, arrange travel, prepare reports, and maintain professional communications.