Executive Assistant to Offshore CEO | Night Shift

Scaleup Connect; Karachi Division; On-site; PKR 600,000 - 1,000,000; Full time

Job summary

Scaleup Connect is seeking an Executive Assistant to provide direct administrative and operational support to an offshore CEO. The role requires superb organizational skills, discretion, and ability to manage schedules, meetings, and day-to-day tasks across multiple time zones.

The ideal candidate will have strong communication, confidentiality, and self-management abilities, with experience supporting senior management or C-level executives.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational, coordination, and time-management skills.
• Ability to multitask, prioritize, and work independently with minimal supervision.
• Basic proficiency in email, calendars, and online meeting tools.

Responsibilities

• Manage and maintain the offshore CEO's calendar, schedule, and daily priorities.
• Coordinate meetings, calls, appointments, and follow-ups across different time zones.
• Assist the CEO with day-to-day administrative, operational, and coordination tasks.
• Prepare meeting agendas, notes, reminders, updates, and basic reports when required.
• Communicate professionally with internal teams, clients, vendors, and external stakeholders.
• Track assigned tasks, deadlines, and follow-ups to ensure timely completion.
• Organize emails, documents, files, and confidential records in a structured manner.
• Support the CEO in managing workflow, priorities, and routine business activities.
• Handle ad hoc administrative tasks and office support duties as assigned.

Skills

Calendar management

Communication

Coordination

Time management

Multitasking

Confidentiality

Offshore coordination

Tools

Google Workspace

Microsoft Office

Job description

Scaleup Connect is seeking an Executive Assistant to provide direct administrative and operational support to an offshore CEO. The role requires superb organizational skills, discretion, and ability to manage schedules, meetings, and day-to-day tasks across multiple time zones.

The ideal candidate will have strong communication, confidentiality, and self-management abilities, with experience supporting senior management or C-level executives.