Executive Assistant

System Heuristics; Lahore; On-site; PKR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Competitive salary

Performance bonuses

Onsite amenities & lunch

Professional development

Job summary

System Heuristics is seeking a proactive Executive Assistant to support senior leadership with calendar management, travel coordination, and prepared reports.

You will liaise between leadership and stakeholders, draft communications, and help drive cross-department initiatives in a fast-paced tech environment.

Qualifications

• BBA or MBA; 1+ years in executive support or admin.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.
• Experience with MS Office and Google Workspace.
• Experience in a fast-paced tech environment.
• Familiarity with Asana or Trello.
• Basic understanding of financial reporting and budgeting.
• Event planning or office management experience.

Responsibilities

• Manage executives' calendars, meetings, and travel.
• Draft and proofread correspondence, reports, and presentations.
• Organize and track action items, deadlines, and follow-ups.
• Serve as first point of contact for internal/external communications.
• Prepare meeting agendas, take minutes, and distribute summaries.
• Coordinate special projects and cross-department initiatives.

Skills

Communication

Organization

Multitasking

Discretion

Team player

Education

BBA/MBA

Tools

MS Office

Google Workspace

Asana

Trello

Job description

We're seeking a proactive Executive Assistant to support senior leadership with administrative tasks, project coordination, and communications management.

About us

System Heuristics is a tech-forward company that values its people as its biggest asset. We aim to create an inclusive, engaging workplace that attracts top talent and drives innovation.

About the role

The Executive Assistant will manage executives' schedules, coordinate meetings and travel, prepare reports and presentations, and act as a liaison between leadership and stakeholders to ensure smooth operations.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel logistics
• Draft and proofread correspondence, reports, and presentations
• Organize and track action items, deadlines, and follow-ups
• Serve as first point of contact for internal and external communications
• Prepare meeting agendas, take minutes, and distribute summaries
• Coordinate special projects and cross-departmental initiatives

Qualifications required

• BBA/MBA
• 1+ years of executive support or administrative experience
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace
• Experience in a fast-paced tech environment
• Familiarity with project management tools (Asana, Trello)
• Basic understanding of financial reporting and budgeting
• Event planning or office management experience

Personal attributes

Highly organized, discreet, detail-oriented, and comfortable handling confidential information. A collaborative team player with a can-do attitude.

What we offer

• Competitive salary and performance bonuses
• Onsite amenities and catered lunch
• Professional development and certification support
• Dynamic, collaborative, and inclusive culture

System Heuristics is committed to creating an inclusive environment and is proud to be an Equal Opportunity Employer.