Executive Assistant - New

vasl-talent; Islamabad; Hybrid; PKR 1,200,000 - 1,800,000; Full time

Job summary

VASL is seeking a highly organized Executive Assistant to provide comprehensive support to our executive leadership. The ideal candidate will manage calendars across time zones, coordinate meetings, and handle confidential information with discretion in a fast-paced environment.

You will coordinate projects, liaise with internal and external stakeholders, arrange travel, prepare reports, and maintain professional communications.

Qualifications

• 3+ years of proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Highly detail-oriented with excellent follow-through.
• Ability to manage sensitive information with integrity and discretion.

Responsibilities

• Calendar Management: manage complex calendars across time zones and schedule meetings.
• Meeting Coordination: prepare agendas, take minutes, track action items and deadlines.
• Project Coordination: assist in planning and tracking strategic projects and initiatives.
• Stakeholder Management: liaison between executives and internal/external stakeholders.
• Administrative Support: prepare presentations and reports while maintaining confidential files.
• Travel & Logistics: arrange domestic and international travel.

Skills

Calendar management

Stakeholder management

Project coordination

Discretion & confidentiality

Communication skills

Tools

Google Calendar

Microsoft Outlook

Asana

Trello

Slack

Microsoft Teams

Zoom

Google Workspace

Notion

Evernote

Otter.ai

DocuSign

Adobe Acrobat

Dropbox

Job description

Job Title: Executive Assistant

Location: Remote but preference will be given to hybrid/onsite. Job Type: Full-Time, Reporting to: CEO Timings : 4pm -1am (Remote) and 2pm - 11pm (onsite) Office : Plaza ONE, Gate 1, DHA Phase 2 Islamabad.

Job Summary

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our executive leadership. The ideal candidate will be experienced in calendar and stakeholder management, adept at project coordination, and capable of handling sensitive and high-level administrative tasks with discretion. If you thrive in a fast-paced environment and excel at managing competing priorities, we'd love to hear from you.

Key Responsibilities

Calendar Management: Efficiently manage complex calendars, including scheduling meetings across multiple time zones, coordinating appointments, and ensuring optimal time allocation.

Meeting Coordination: Schedule, prepare for, and follow up on meetings, including sending agendas, taking high-quality minutes, tracking action items, and ensuring deadlines are met.

Project Coordination: Assist in planning and tracking strategic projects and initiatives; follow up with internal and external stakeholders to ensure progress and alignment.

Stakeholder Management: Serve as a key liaison between executives and internal/external stakeholders. Maintain strong professional relationships and ensure smooth communication.

Administrative Support: Prepare presentations, reports, and communication on behalf of the executive. Maintain confidential files and records with the utmost professionalism.

Travel & Logistics: Arrange domestic and international travel, including flights, accommodation, ground transport, and itineraries.

Task & Time Management: Prioritize and manage multiple tasks independently while maintaining attention to detail and meeting deadlines.

Requirements:

3+ years of proven experience as an Executive Assistant or in a similar administrative role.

Exceptional organizational and time-management skills.

Strong written and verbal communication skills.

Highly detail-oriented with excellent follow-through.

Ability to manage sensitive information with integrity and discretion.

Strong problem-solving and decision-making abilities.

Comfortable in a fast-paced, high-responsibility environment.

Preferred Tools & Technical Skills:

Calendar & Scheduling: Google Calendar, Microsoft Outlook

Project Management: Asana, Trello, ClickUp, or Monday.com

Communication: Slack, Microsoft Teams, Zoom

Document & File Management: Google Workspace (Docs, Sheets, Drive), Microsoft Office Suite

Note-taking & Minutes: Notion, Evernote, Otter.ai

Others: DocuSign, Adobe Acrobat, Dropbox

Work with Us

We're a group of whip-smart, talented believers who move quickly yet thoughtfully. We're exuberant about our work and the obscure personal interests we pursue.

This isn't your average corporate job. You'll have loads of autonomy within a culture of feedback and collaboration. We leave our egos at the door and help one another thrive.

Our customers and employees are top-caliber folks with lofty visions and influence. We're privately owned, so we call the shots. We're an all-star team. We're very ambitious, but that drive never compromises our loyalty to our students and one another.

VASL will always be a delightful place to work.