Officer - Secretary to GM Works

Bestway Cement Limited; Pakistan; Sur place; PKR 600 000 - 900 000; Plein temps

Résumé du poste

Bestway Cement Limited is seeking an Office Administrator to manage GM Office operations, including meetings, correspondence, and report flow. The role supports Director & GM Works through organized scheduling, documentation, and liaison with Head Office and site teams.

The candidate will ensure timely circulation of minutes, handle medical bill processes, and assist in audit preparation while maintaining records and coordinating guests and travel for senior executives.

Qualifications

• 02 to 04 years of experience in a similar role.
• Excellent verbal and written communication skills.
• Excellent time management with ability to meet deadlines.
• Strong analytical and problem-solving skills.

Responsabilités

• Arrange meetings and ensure availability of accessories and participants.
• Noting and circulation of minutes of meeting.
• Drafting various letters and correspondence.
• Ensure timely receipt of daily, weekly, fortnightly and monthly reports and act on GM guidance.
• Maintain water records and correspondence with government offices.
• Receive and screen calls for Director & GM Office and note messages.
• Follow up medical bill submissions with Admin and forward to Directors.
• Support internal audit preparation and submit clearance/discrepancy reports.
• Receive guests, ascertain visit purpose, and arrange meetings.
• Arrange travelling, lodging for GM Works and official guests.
• Coordinate with Head Office and sites on behalf of GM Works.
• Submit simple monthly incident summaries by the 5th of every month.
• Perform other assignments as required by GM Works.

Connaissances

Verbal comms

Written comms

Interpersonal skills

Time management

Analytical skills

Problem solving

Description du poste

To ensure smooth operation and management of all office related matters GM Office.

Job Description

• Arrange meetings, ensure availability of all meeting accessoriesand presence of participants.
• Noting & circulation of minutes of meeting as and whenrequired.
• Drafting various types of letters and correspondence with allconcerned.
• Ensure timely receiving of daily, weekly, fortnightly andmonthly reports in GM Office and take action as per advice of GM Works.
• Maintain domestic and industrial water record including completeconversation / letters with govt. offices.
• Receive, screen telephone calls of Director & GM Office andnote messages in absence of GM/Director.
• Follow-up from Admin department regarding submission and receiptof all kinds of medical bills and ensure submission of monthly medical billsreport by Admin department onward to Director Works and GM Works.
• Ensure preparation of concerned department before Internal Auditand submission of Clearance / Discrepancy report on very next day to DirectorWorks & GM Works by concerned HOD, after the Audit is carried out.
• Receive guests and visitors, ascertain purpose of visit, furnishnecessary information and arrange meeting with concerned, if required.
• Arrange travelling, boarding / lodging for GM Works &Official guests.
• Coordination with Head Office and all other Works / Sitesregarding various matters on behalf of GM Works.
• Ensure the submission of simple monthly reports like summary of incidentsby 5th of every month.
• Perform any other assignment as and when required by GM Works.

Experience and Qualification

• Minimum 02 to 04 years of experience in a similar role.

Specific Requirements

• Excellent verbal and written communication skills. interpersonal skills.
  
• Excellent time management skills with a proven ability to meet deadlines.
  
• Strong analytical and problem-solving skills.