Administration Executive (Manufacturing Segment)

Master Group; Karachi Division; On-site; PKR 900,000 - 1,300,000; Full time

Job summary

Master Group in Karachi, Pakistan seeks an Administration Executive for the Manufacturing Segment to oversee daily administrative operations, ensure housekeeping, coordinate labor support, and maintain essential records. The role emphasizes vendor management, utilities tracking, safety compliance and documentation control.

Ideal candidates will have 3-4 years in administration within a manufacturing environment, with strong communication and organizational skills to support efficient factory

Qualifications

• Experience: 3-4 years in administration, preferably in a manufacturing environment.
• Good communication and coordination skills.
• Ability to maintain accurate records and documentation.

Responsibilities

• Manage daily administrative operations related to labor and staff coordination.
• Ensure housekeeping and cleanliness across areas; coordinate scrap disposal.
• Report accidents, incidents, theft or unusual activity to management.
• Maintain admin docs: vehicle insurance, motor taxes, route permits, fitness certificates.
• Track renewal dates and process administrative documents on time.
• Maintain monthly records of utilities, scrap and water tanker bills; share reports.
• Coordinate with scrap vendors and assist in recordkeeping of movement.
• Assist in emergency situations as needed.
• Maintain inventory records of office supplies and timely requisitions.
• Coordinate with vendors, security, housekeeping and drivers for smooth operations.
• Support administrative audits and inspections when required.
• Ensure compliance with company policies, safety standards and procedures.

Skills

Excellent communication

Coordination

Documentation

Job description

Administration Executive (Manufacturing Segment)

JOB SUMMARY:

Responsible for overseeing daily administrative operations, ensuring effective coordination, housekeeping, security, vendor management, utility and scrap records, administrative documentation. The role also focuses on maintaining accurate records, coordinating support services and ensuring smooth and efficient factory administration

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in managing daily administrative operations related to labor and staff coordination.
• Ensure proper housekeeping and cleanliness across assigned areas, including coordination for scrap disposal.
• Report any accidents, incidents, theft cases, or unusual activities immediately to the reporting manager.
• Maintain and update administrative documentation related to:Vehicle insurance, Motor vehicle taxes, Route permits, Fitness certificates
• Track renewal dates and coordinate timely processing of all administrative documents.
• Maintain monthly records of utilities, scrap and water tanker bills and share reports with concerned departments.
• Coordinate with approved scrap vendors and assist in scrap movement and recordkeeping.
• Assist in emergency situations.
• Maintain inventory records of office supplies and ensure timely requisition of required items.
• Coordinate with vendors, security staff, housekeeping teams and drivers for smooth operations.
• Support administrative audits and inspections when required.
• Ensure compliance with company policies, safety standards and administrative procedures.

EDUCATION and/or EXPERIENCE:

Experience: 3-4 years of experience in administration, preferably in a manufacturing environment

PERSONAL SKILLS:

• Good communication and coordination skills