Assistant Manager - Administration

Bestway Cement Limited; Karachi Division; On-site; PKR 446,000 - 837,000; Full time

Job summary

Bestway Cement Limited seeks a capable administrator to oversee daily admin operations in Karachi, including staff and visitor accommodation, protocol services, and vendor management. You will draft and renew contracts, supervise reception and logistics, and coordinate with internal teams to ensure seamless facility services.

The role requires 2–4 years in administration with knowledge of facilities, asset management, and contract formulation.

Qualifications

• 2–4 years of relevant admin experience.
• Knowledge of facilities and asset management.
• Experience with vendor contracts and protocol duties preferred.

Responsibilities

• Oversee accommodation arrangements for staff and visiting officials.
• Coordinate protocol services for senior management and external delegations.
• Manage vendor sourcing, onboarding, and service delivery.
• Administer contracts, renewals, and compliance for facilities.
• Supervise reception, hospitality, and visitor support.
• Ensure smooth day-to-day administrative operations and records.
• Develop vendor contracts for transport, housekeeping, security, and related services.
• Coordinate with internal departments and external providers for seamless delivery.
• Handle additional administrative tasks as assigned.

Skills

Facilities management

Vendor management

Contracts drafting

Inventory management

Office administration

Pressure handling

Job description

• Department: Administration

Position Purpose

This position will be responsible for overseeing administrative operations, accommodation arrangements, protocol services, vendor management, contracts, and facility-related matters.

Job Description

• Manage staff and visiting officials’ accommodation, including identification,onboarding, allocation, and facility maintenance.
• Coordinate protocol arrangementsfor senior management, visitingofficials, and external delegations during official visits and engagements.
• Manage vendor sourcing andonboarding, ensuring suitable service providers are engaged inaccordance with organizational requirements.
• Monitor vendor performance andservicedeliveryto ensure timely, efficient,and quality execution of contracted services.
• Administer accommodation,maintenance, and service contracts, including drafting, documentation,tracking, renewals, and compliance.
• Oversee visitor management andhospitality arrangements, ensuring professional reception, facilitation, andlogistical support.
• Supervise day-to-dayadministrative operations, ensuring smooth coordination, effective recordmanagement, and adherence to organizational policies.
• Develop and implement vendorcontractsforhired transport, housekeeping, security, and other administrative supportservices.
• Coordinate with internaldepartments and external service providersto ensure seamless delivery ofaccommodation, protocol, maintenance, and administrative services.
• Perform additional administrativeand coordination responsibilitiesasassigned by the SDM, ensuring timely and effective completion of assignedtasks.

Experience and Qualification

• 02 to 04 years of relevant experience in administration.

Specific Requirements

• Good knowledge of facilities and asset management.
• Experience in vendor management, contracts, and protocol duties is preferred.
• Experience in the automotive industry or corporate sector is preferred.
• Adequate knowledge of contract formulation and inventory management.
• Knowledge of general order and supplies management.
• Pleasant behavior and composure under stressful situations.