Office Secretary

Bestway Cement Limited; Islamabad; On-site; PKR 420,000 - 640,000; Full time

Job summary

Bestway Cement Limited in Islamabad is seeking an Administrative Assistant to support the Director Admin. The role involves assisting the Executive Coordinator with daily tasks, preparing minutes, circulating them by email, and following up on actions with stakeholders.

Responsibilities include maintaining the Director Admin's meeting schedule, producing Excel reports, handling mail and file distribution across both department and Head Office, and coordinating travel arrangements for official

Qualifications

• Graduate with 1–3 years of relevant experience.
• Excellent verbal and written communication.
• Excellent interpersonal and time management skills.
• Strong analytical and problem-solving abilities.
• Proficient in MS Office, Excel and Outlook.

Responsibilities

• Assist Executive Coordinator on day to day tasks.
• Prepare minutes of the meeting and circulate to all concerned through email, follow up with stakeholders for action items.
• Maintain and update meeting schedule of Director Admin.
• Prepare various reports in Excel as per requirement.
• Maintain office files, distribute incoming mails to concerned officials within the department and Head office, dispatch mails to all concerned at the Plants.
• Coordinate with Admin Department for travel plans and hotel reservations for official assignments.
• Provide support and resolve day to day office related issues.

Skills

Verbal and written communication

Interpersonal skills

Time management

Analytical and problem-solving

Education

Graduate

Tools

MS Office

Excel

Outlook

Job description

Planning, management & coordination of all official matters for Director Admin.

Job Description

• Assist Executive Coordinator on day to day tasks.
• Prepare minutes of the meeting and circulate to allconcerned through email, follow up with the stakeholders for action items.
• Maintainand update meeting schedule of Director Admin.
• Preparevarious reports in Excel as per requirement.
• Maintainoffice files, distribute incoming mails to concerned officials within thedepartment and Head office, dispatch mails to all concerned at the Plants.
• Coordinatewith Admin Department for travel plans and hotel reservations for official assignments.
• Providesupport and resolve day to day office related issues.

Experience and Qualification

• Graduate
• 01 to 03 years of experience in a similar role.

Specific Requirements

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent time management skills with a proven ability to meet deadlines.
  
• Strong analytical and problem-solving skills.
• Proficient in MS Office, Excel and Outlook.