Executive Secretary to GM Works: Operations & Coordination

Bestway Cement Limited; Pakistan; On-site; PKR 600,000 - 900,000; Full time

Job summary

Bestway Cement Limited is seeking an Office Administrator to manage GM Office operations, including meetings, correspondence, and report flow. The role supports Director & GM Works through organized scheduling, documentation, and liaison with Head Office and site teams.

The candidate will ensure timely circulation of minutes, handle medical bill processes, and assist in audit preparation while maintaining records and coordinating guests and travel for senior executives.

Qualifications

• 02 to 04 years of experience in a similar role.
• Excellent verbal and written communication skills.
• Excellent time management with ability to meet deadlines.
• Strong analytical and problem-solving skills.

Responsibilities

• Arrange meetings and ensure availability of accessories and participants.
• Noting and circulation of minutes of meeting.
• Drafting various letters and correspondence.
• Ensure timely receipt of daily, weekly, fortnightly and monthly reports and act on GM guidance.
• Maintain water records and correspondence with government offices.
• Receive and screen calls for Director & GM Office and note messages.
• Follow up medical bill submissions with Admin and forward to Directors.
• Support internal audit preparation and submit clearance/discrepancy reports.
• Receive guests, ascertain visit purpose, and arrange meetings.
• Arrange travelling, lodging for GM Works and official guests.
• Coordinate with Head Office and sites on behalf of GM Works.
• Submit simple monthly incident summaries by the 5th of every month.
• Perform other assignments as required by GM Works.

Skills

Verbal comms

Written comms

Interpersonal skills

Time management

Analytical skills

Problem solving

Job description

Bestway Cement Limited is seeking an Office Administrator to manage GM Office operations, including meetings, correspondence, and report flow. The role supports Director & GM Works through organized scheduling, documentation, and liaison with Head Office and site teams.

The candidate will ensure timely circulation of minutes, handle medical bill processes, and assist in audit preparation while maintaining records and coordinating guests and travel for senior executives.