Intern

Lahore University of Management Sciences; Lahore; On-site; PKR 600,000 - 1,200,000; Full time

Job summary

Lahore University of Management Sciences is seeking an HR Records Assistant to maintain and organize employee records, manage SAP and HRIS data, and support payroll tasks.

You will assist with document management, respond to inquiries, prepare payroll reports, and help distribute pay cheques and statements. Fresh graduates with up to 6 months HR experience are welcome; this is a contractual position with potential extension.

Qualifications

• 4-year bachelor’s or master’s degree in human resources or management from an HEC-recognized institute.
• Fresh to 6 months of relevant HR experience; familiarity with HR systems will be considered a plus.

Responsibilities

• Maintain and update employee records in SAP and HRIS systems.
• Maintain and manage the organization’s document management system, ensuring proper organization, storage, and retrieval of documents.
• Maintain and organize employee records, including personal and employment information.
• Respond to employee inquiries regarding employees’ employment records, payroll, and related matters.
• Assist in document management tasks, including filing, scanning, and archiving.
• Coordinate with payroll for the timely and accurate processing of employee payments.
• Support the HR department in preparing and distributing various reports related to payroll and employee data.
• Assist with the preparation and distribution of pay cheques and direct deposit statements.
• Provide support with employee benefits and other HR-related inquiries.
• Ensure compliance with HR policies, procedures, and regulations.
• Collaborate with the team to identify improvements in the workflows/processes.

Skills

HR systems knowledge

Strong communication

Report writing

Time management

Multitasking

Interpersonal skills

Positive attitude

MS Office

Education

Bachelors/Masters in HR or Management (HEC-recognized)

Tools

SAP

HRIS

Job description

The position will be responsible for maintaining and organizing employee records, handling document management tasks in an M-Files system, and providing support for various payroll tasks.

Key Responsibilities

• Maintaining and updating employee records in the SAP and HRIS systems
• Maintain and manage the organization's document management system, ensuring proper organization, storage, and retrieval of documents
• Maintaining and organizing employee records, including personal and employment information
• Respond to employee inquiries regarding employees’ employment records, payroll, and related matters
• Assisting in document management tasks, including filing, scanning, and archiving
• Coordinating with payroll for the timely and accurate processing of employee payments
• Support the HR department in preparing and distributing various reports related to payroll and employee data
• Assisting with the preparation and distribution of pay cheques and direct deposit statements.
• Providing support with employee benefits and other HR-related inquiries
• Ensuring compliance with HR policies, procedures, and regulations
• Collaborate with the team to identify improvements in the workflows/processes.

This is not an exhaustive list of responsibilities, duties, skills, efforts, or requirements associated with the job. The department reserves the right to alter/revise the job or to require that different/additional tasks be performed as assigned.

Knowledge & Skills

• Knowledge of HR systems and processes
• Strong verbal and written communication skills
• Report writing skills
• Time management and the ability to meet deadlines
• Ability to multitask
• Strong interpersonal and analytical skills
• Positive attitude and encouragement to accept new tasks/challenges
• MS Office (Word, Excel, PowerPoint, Outlook, Visio)

Behaviours

• Professionalism
• Confidentiality
• Team player

Qualifications

4-year bachelor’s or master’s degree in human resources or management from an HEC-recognized institute.

Experience

Fresh to 6 months of relevant Human Resources experience. Familiarity with HR systems will be considered a plus.

This is a contractual position, with the contract subject to extension based on performance and the department's requirements.