Officer Employee profiling

Zameen.com; Lahore; On-site; PKR 600,000 - 1,200,000; Full time

Job summary

Zameen.com is seeking an organised HR Operations Executive in Lahore to manage employee documentation, HR systems, onboarding, banking coordination, insurance, and reimbursements. The role focuses on data accuracy, record management, and stakeholder coordination across the employee lifecycle.

Responsibilities include file audits, e-filing, bank data submission, HR reporting, and final settlements while maintaining confidentiality and adherence to policies.

Qualifications

• Bachelor's degree in HR, business administration or related field.
• 2–4 years of HR Operations or HR Shared Services experience.
• Experience with HRIS/HRMS and employee data management is an advantage.

Responsibilities

• Issue and maintain employee codes and profile in HR system.
• Audit employee files, track missing documents and ensure timely completion.
• Manage e-filing, data entry, scanning and issuance of IDs/cards.
• Coordinate employee bank account openings and data submission to banks.
• Conduct regular HR system audits for data integrity.
• Create and manage Proforce IDs and maintain org structures.
• Prepare HR reports and dashboards for management.
• Maintain HR inventory and store items.
• Coordinate final settlements with required documentation.
• Manage life and health insurance matters and reimbursements.
• Ensure confidentiality and compliance with HR policies.

Skills

HR operations

Data accuracy

Coordination

MS Excel

Time management

Record management

Reporting

Confidentiality

Problem solving

Organisational skills

Education

Bachelor's degree in HR / Business Admin

Tools

HRIS/HRMS

Job description

We are looking for an organised and detail-oriented HR Operations Executive to manage employee documentation, HR systems, on boarding formalities, employee records, banking coordination, insurance, reimbursements, and other employee lifecycle activities. The role requires strong attention to detail, data accuracy, record management, and coordination with internal and external stakeholders.

Job Responsibilities:

• Employee Code Management: Issue and maintain employee codes and ensure accurate employee profiling in the HR system.
• Employee File Audit & Documentation: Conduct regular audits of employee files, identify missing documents, maintain records of outstanding documents, and ensure timely completion.
• e-Filing & Employee Records: Manage employee e-filing activities, including data entry, document scanning, uploading, issuance of employee login IDs, and employee cards.
• Bank Account Opening: Manage the employee bank account opening process, including preparation and submission of employee data to the bank and resolution of discrepancies.
• HR System Audit: Conduct regular system audits to ensure the accuracy, completeness, and integrity of employee data and records.
• Proforce ID Management: Create and manage Proforce IDs based on approved requests and ensure timely activation and maintenance.
• Employee Profiling & Reporting Lines: Manage changes in employee reporting lines and maintain accurate organisational and reporting structures in the HR system.
• HR Reports: Prepare and maintain employee-related reports, records, and dashboards as required by management.
• Store Management: Maintain and manage HR-related inventory, employee supplies, records, and other assigned store items.
• Final Settlement: Coordinate and process employee final settlements, ensuring all required documentation, clearances, and approvals are completed accurately and on time.
• Insurance Management: Coordinate employee life and health insurance matters, including enrolment, updates, claims coordination, and issue resolution.
• Employee Reimbursements: Process employee reimbursement requests, verify supporting documents, coordinate approvals, and ensure timely settlement.
• Maintain confidentiality and security of employee information and HR records.
• Ensure compliance with established HR policies, procedures, and documentation requirements.
• Strong attention to detail and data accuracy
• HR operations and employee lifecycle management
• Documentation and record management
• MS Excel and reporting skills
• Strong coordination and communication skills
• Problem-solving and discrepancy resolution
• Time management and organisational skills
• Ability to handle confidential employee information
• Ability to manage multiple tasks and meet deadlines

Job Requirements:

• Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience: 2-4 years of relevant experience in HR Operations, HR Shared Services, Employee Services, or HR Administration.
• Experience with HRIS/HRMS and employee data management will be an advantage.