Executive Assistant to Chief Executive Officer

Plumlogix (MBE Salesforce Partner); Lahore; On-site; PKR 4,993,000 - 8,322,000; Full time

Job summary

Plumlogix, a leading MBE Salesforce Partner, seeks an experienced Executive Assistant to support the CEO in Lahore. The role involves handling email communications, calendar management, meeting coordination, and travel arrangements for US events and conferences.

You will manage registrations, vendor portals, and RFP documentation while maintaining strict confidentiality and professionalism. The ideal candidate has US work experience, a Bachelor’s degree in a related field, and strong English

Qualifications

• Prior US work experience or direct experience with US-based clients/executives is required.
• Proven ability to manage complex calendars and communications for senior leadership.
• Excellent written and verbal English communication skills.
• Bachelor’s degree in business or related field is preferred.
• Strong organizational and research skills with high attention to detail.
• Ability to work independently with minimal supervision.

Responsibilities

• Follow up on emails on behalf of the CEO and initiate new email chains.
• Organize and maintain the CEO's calendar and schedule internal/external meetings.
• Draft professional emails and manage follow-ups with precision.
• Coordinate travel and accommodations for US events and activities.
• Register the company on relevant US vendor portals and MBEs.
• Collaborate with US-based vendors and educational institutions for internships.
• Maintain confidentiality of executive and company information.
• Handle special projects initiated by the CEO from start to finish.

Skills

US work experience

Executive support

Email drafting

Organization & time management

Research skills

Google Workspace

MS Office

Multitasking

Attention to detail

Independent work

Discretion

Education

Bachelor's degree in Business Administration/Management/Operations

Tools

Google Workspace

Microsoft Office

Job description

Key Responsibilities:

• Follow up on emails on behalf of the CEO.
• Initiate new email chains and manage correspondence on the CEO's behalf.
• Organize and maintain the CEO's calendar.
• Schedule internal and external meetings on behalf of the CEO.
• Keep track of the CEO's daily schedule and priorities.
• Send reminders to the CEO at least 30 minutes before every scheduled meeting.
• Participate in meetings on behalf of the CEO when assigned.
• Conduct daily sign-in calls with the CEO to provide updates and discuss ongoing tasks.
• Register the CEO for relevant US events, conferences, networking events, and business activities as assigned.
• Research relevant vendor networking and business events and coordinate the CEO's registration.
• Book flights and hotels for the CEO through the designated Orbitz portal.
• Register the company on relevant US vendor and supplier portals.
• Register the company on MBE portals.
• Apply for MBE certifications in different US states as assigned.
• Manage and complete other company registrations and certifications as assigned by the CEO.
• Maintain records of company registrations, certifications, documents, and renewal dates.
• Take responsibility for the timely renewal of expired or expiring company documents.
• Assist with RFP documentation by providing and compiling accurate company information.
• Conduct research and complete registration-based tasks as assigned by the CEO.
• Collaborate with US educational institutions for internship and paid training opportunities as assigned.
• Communicate and follow up with external organizations, vendors, institutions, and other stakeholders as required.
• Independently handle tasks and special projects assigned by the CEO from initiation through completion.
• Maintain confidentiality of the CEO's and company's business information.
• Perform all other company-related tasks and responsibilities as assigned by the CEO.

Requirements

• Prior US work experience or direct experience working with US-based clients, executives, companies, or organizations is required.
• Bachelor's degree in Business Administration, Management, Operations, or a related field preferred.
• 2–5 years of relevant experience in Executive Assistance, Executive Operations, Business Administration, or a similar role.
• Excellent written and verbal English communication skills.
• Strong professional email drafting and follow-up skills.
• Excellent organizational and time-management skills.
• Strong research and internet-navigation skills.
• Proficiency in Google Workspace and/or Microsoft Office.
• Ability to manage multiple tasks, deadlines, and priorities simultaneously.
• Strong attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Strong ownership, accountability, and problem-solving skills.
• Professional, discreet, and comfortable working directly with senior leadership.

• Important: Candidates without prior US work experience or direct experience working with US-based clients/executives will not be considered.