Executive Assistant

Systems Limited; Lahore; On-site; PKR 400,000 - 700,000; Full time

Job summary

Systems Limited is seeking an Executive Assistant to the CEO to provide comprehensive administrative and coordination support to senior management. You will manage schedules, coordinate meetings, handle correspondence, and prepare reports and presentations, ensuring smooth day-to-day operations.

The role requires a Bachelor’s degree and 2–4 years of relevant experience, with strong MS Office skills, exceptional communication, and meticulous organizational abilities.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–4 years’ experience as Executive Assistant, Personal Assistant, or similar administrative role.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time-management abilities.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential and sensitive information discreetly.

Responsibilities

• Manage and maintain executives’ calendars, appointments, and schedules.
• Coordinate meetings, prepare agendas, and ensure timely follow-ups on action items.
• Handle incoming and outgoing correspondence, emails, and phone calls professionally.
• Prepare presentations, reports, meeting minutes, and other business documents.
• Coordinate internal and external meetings with stakeholders and business partners.
• Arrange domestic and international travel, including transportation and accommodation.
• Maintain confidential records and information with discretion.
• Track and follow up on pending tasks, deadlines, and commitments.
• Coordinate with internal departments and external stakeholders on behalf of senior management.
• Assist in organizing corporate events, conferences, and business meetings.
• Maintain an organized filing and documentation system.
• Support senior management with research, data gathering, and preparation of information as required.
• Handle other administrative and coordination tasks assigned by management.

Skills

Communication skills

MS Office

Time management

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Job description

Systems Limited is looking for a Executive Assistant to CEO to provide comprehensive administrative and coordination support to senior management. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports and presentations, and ensuring the smooth execution of day-to-day administrative activities.

Key Responsibilities

• Manage and maintain executives’ calendars, appointments, and schedules.


• Coordinate meetings, prepare agendas, and ensure timely follow-ups on action items.


• Handle incoming and outgoing correspondence, emails, and phone calls professionally.


• Prepare presentations, reports, meeting minutes, and other business documents.


• Coordinate internal and external meetings with stakeholders and business partners.


• Arrange domestic and international travel, including transportation and accommodation.


• Maintain confidential records, documents, and information with discretion.


• Track and follow up on pending tasks, deadlines, and commitments.


• Coordinate with internal departments and external stakeholders on behalf of senior management.


• Assist in organizing corporate events, conferences, and business meetings.


• Maintain an organized filing and documentation system.


• Support senior management with research, data gathering, and preparation of information as required.


• Handle other administrative and coordination tasks assigned by management.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.


• 2–4 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.


• Excellent verbal and written communication skills.


• Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.


• Strong organizational and time-management skills with the ability to manage multiple priorities.


• Professional demeanor and strong interpersonal skills.


• Ability to handle confidential and sensitive information with discretion.