Executive Assistant to CEO – Tech & Finance

I8IS - Infiniti Software Solutions; Karachi Division; On-site; PKR 600,000 - 1,000,000; Full time

Job summary

I8IS - Infiniti Software Solutions seeks an Executive Assistant to the CEO in Karachi to organize priorities, protect the CEO’s time, and support day-to-day operations. You will handle calendar management, meetings, travel, and reporting, while supporting accounting tasks and AI initiatives.

The ideal candidate has 3–5 years of EA experience, strong communication, and a solid IT/AI background, with proficiency in Excel/Sheets and independent work style.

Qualifications

• 3-5 years of experience as an Executive Assistant or similar role.
• Excellent calendar management, organization, prioritization, and time-management skills.
• Background or strong understanding of IT, software, programming, AI, or technology.
• Exposure to accounting, finance, bookkeeping, or financial administration.
• Strong Excel / Google Sheets and general computer skills.
• Comfortable learning and using AI tools and business software.
• Excellent written and verbal communication.
• Proactive, detail-oriented, resourceful, and able to work independently.

Responsibilities

• Manage the CEO's calendar, meetings, travel, reminders, and daily priorities.
• Strong time management with the ability to prioritize urgent vs important tasks.
• Track follow-ups, deadlines, action items, and ensure nothing falls through the cracks.
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Prepare reports, spreadsheets, presentations, meeting notes, and executive summaries.
• Assist with basic accounting and financial administration, including invoices, expenses, budgets, and financial tracking.
• Support technology and AI-related initiatives and communicate effectively with technical teams.
• Research information, compare options, summarize findings, and help the CEO make faster decisions.
• Handle confidential business and financial information with discretion.

Skills

Calendar management

Time management

Communication skills

IT / tech background

Excel / Google Sheets

AI tools familiarity

Education

CS/IT degree

Tools

Excel

Google Sheets

AI tools

Project management tools

Job description

i8 is looking for a highly organized, technically comfortable Executive Assistant to the CEO who can manage priorities, protect the CEO's time, and support day-to-day business operations.

Key Responsibilities

• Manage the CEO's calendar, meetings, appointments, travel, reminders, and daily priorities
• Strong time management with the ability to prioritize urgent vs. important tasks
• Track follow-ups, deadlines, action items, and ensure nothing falls through the cracks
• Coordinate with internal teams, clients, vendors, and external stakeholders
• Prepare reports, spreadsheets, presentations, meeting notes, and executive summaries
• Assist with basic accounting and financial administration, including invoices, expenses, payments, budgets, and financial tracking
• Support technology and AI-related initiatives and communicate effectively with technical teams
• Research information, compare options, summarize findings, and help the CEO make faster decisions
• Handle confidential business and financial information with discretion

Ideal Candidate

• 3-5 years of experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role
• Excellent calendar management, organization, prioritization, and time-management skills
• Background or strong understanding of IT, software, programming, AI, or technology
• Exposure to accounting, finance, bookkeeping, or financial administration
• Strong Excel / Google Sheets and general computer skills
• Comfortable learning and using AI tools and business software
• Excellent written and verbal communication
• Proactive, detail-oriented, resourceful, and able to work independently

Preferred Background

Candidates with a degree or experience in one or more of the following are strongly preferred: Computer Science / IT / Software / AI / Accounting / Finance / Business Administration

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