Executive Assistant to CEO - PostEx

Brickstech; Lahore; On-site; PKR 1,200,000 - 2,200,000; Full time

Job summary

Brickstech in Lahore, Pakistan, is seeking an experienced Executive Assistant/Chief of Staff to support the CEO with calendar management, travel, and preparation of briefing materials. You will coordinate with department heads and senior stakeholders, draft professional communications, and track action items, ensuring timely follow-up and confidentiality in a fast-paced technology environment.

Ideal candidates have 4–7 years in similar roles, strong MS Office and Google Workspace skills, and the

Qualifications

• Bachelor's or Master's degree in Business Administration, Management, or a relevant field.
• 4–7 years of relevant experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership.
• Experience in fast-paced technology, FinTech, e-commerce, logistics, consulting, or high-growth organizations.
• Experience working directly with C-suite executives or senior management is highly desirable.

Responsibilities

• Executive & Calendar Management: manage CEO's calendar, meetings, travel, and key commitments.
• Strategic Coordination & Follow-Up: track priorities and action items, prepare updates.
• Communication & Stakeholder Management: draft and manage emails, presentations, and correspondence for the CEO.
• Meeting & Documentation Management: organize leadership meetings, record decisions, and maintain docs.
• Business & Operational Support: conduct basic research, prepare executive reports, dashboards, and updates.

Skills

Organizational Skills

Time Management

Communication Skills

Stakeholder Mgmt

Multitasking

Presentation Skills

Confidentiality

Education

Bachelor's or Master's in Business Administration or related field

Tools

MS Office

Google Workspace

Job description

Job Description

Key Responsibilities

Executive & Calendar Management

• Manage and maintain the CEO's calendar, including meetings, appointments, travel, and key business commitments.
• Prioritize meeting requests and ensure effective utilization of the CEO's time.
• Coordinate internal and external meetings with senior leadership, investors, partners, clients, and other stakeholders.
• Prepare meeting agendas, briefing notes, presentations, and supporting documents.

Strategic Coordination & Follow-Up

• Coordinate with department heads and leadership teams to track key business priorities and action items.
• Maintain follow-up trackers for decisions, commitments, and deliverables agreed upon during management and leadership meetings.
• Ensure timely follow-up and escalation of delayed or critical action items.
• Support the CEO in monitoring strategic projects and cross-functional initiatives.
• Prepare concise management updates and executive summaries for review.

Communication & Stakeholder Management

• Act as a key coordination point between the CEO’s office and internal/external stakeholders.
• Draft, review, and manage professional emails, communications, presentations, and official correspondence on behalf of the CEO when required.
• Coordinate communication with senior management and ensure timely responses to critical matters.
• Exercise a high level of professionalism, confidentiality, and discretion while handling sensitive information.

Meeting & Documentation Management

• Organize leadership, management, and strategic meetings.
• Prepare meeting agendas and ensure relevant stakeholders are aligned in advance.
• Record key decisions, action points, ownership, and timelines.
• Maintain an organized repository of important documents, reports, presentations, and meeting records.

Business & Operational Support

• Conduct basic research and analysis to support business discussions and decision-making.
• Assist in preparing executive presentations, reports, dashboards, and business updates.
• Identify gaps, delays, or dependencies in key initiatives and coordinate with relevant stakeholders for resolution.
• Support special projects and strategic initiatives assigned by the CEO.

Required Qualifications & Experience

• Bachelor's or Master's degree in Business Administration, Management, or a relevant field.
• 4–7 years of relevant experience as an Executive Assistant, Chief of Staff, Executive Coordinator, Management Associate, or in a similar role supporting senior leadership.
• Experience in a fast-paced technology, FinTech, e-commerce, logistics, consulting, or high-growth organization will be preferred.
• Experience working directly with C-suite executives or senior management is highly desirable.

Required Skills & Competencies

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent stakeholder and relationship management.
• Strong follow-up and execution capabilities.
• Ability to manage multiple priorities under tight deadlines.
• Strong business understanding and analytical skills.
• Advanced proficiency in Microsoft Office and Google Workspace, particularly PowerPoint/Slides, Excel/Sheets, and calendar management.
• High level of confidentiality, integrity, and professional maturity.
• Strong presentation and report-writing skills.
• Ability to work independently and exercise sound judgment.
• Proactive, detail-oriented, and solution-focused mindset.

Key Performance Indicators (KPIs)

• Effective management and optimization of the CEO's calendar and priorities.
• Timely coordination and closure of meeting action items.
• Follow-up and completion rate of strategic and management deliverables.
• Quality and timeliness of executive reports and presentations.
• Stakeholder satisfaction and communication effectiveness.
• Accuracy, confidentiality, and quality of documentation.
• Timely identification and escalation of critical issues or delays