Executive Assistant CEO - Hightech Solutions

Brickstech; Lahore; On-site; PKR 800,000 - 1,600,000; Full time

Job summary

HR Business Solutions is seeking an Assistant Manager Finance & Accounts for an HVACR industry client in Lahore. The role supports the CEO, prepares reports, coordinates meetings, and ensures confidentiality in a fast-paced environment.

You will manage calendars, draft documents, compile data for presentations, and liaise with executives and stakeholders, with occasional travel as needed. Full-time on-site position with growth opportunities.

Qualifications

• Experience as executive secretary or similar administrative role, 3-5 years supporting senior executives.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Exceptional multitasking ability and attention to detail.
• Strong decision‑making and problem‑solving skills.
• Confidentiality and discretion in handling sensitive information.

Responsibilities

• Manage and maintain CEO's calendar, including scheduling appointments and travel.
• Prepare and edit correspondence, communications, and presentations.
• Conduct research and compile data for reports and presentations.
• Act as a contact between CEO and internal/external stakeholders.
• Organise and coordinate events, conferences, and board meetings.
• Prepare agendas, take minutes, distribute notes, and assist with reports.
• Monitor and respond to emails on behalf of the CEO.
• Maintain office supplies inventory and place orders.

Job description

Assistant Manager Finance & Accounts (HVACR Industry)

HR Business Solutions

Job Description

• Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data for reports and presentations.
• Act as a point of contact between the CEO and internal/external stakeholders.
• Organise and coordinate events, conferences, and board meetings.
• Handle confidential information with discretion and professionalism.
• Prepare agendas, take minutes, and distribute meeting notes.
• Assist with the preparation of reports and presentations.
• Monitor and respond to emails on behalf of the CEO.
• Maintain office supplies inventory and place orders as necessary.

Requirements

• Proven experience as an executive secretary or similar administrative role, with 3-5 years of experience supporting senior executives.
• Strong organisational and time‑management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Exceptional multitasking ability and attention to detail.
• Strong decision‑making and problem‑solving skills.
• Flexibility to adapt to changing priorities and demands.
• Ability to maintain a high level of confidentiality.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Certification in Office Management or equivalent is a plus.
• Demonstrated ability to work in a fast‑paced, high‑pressure environment.
• Professional manner and appearance.
• Experience working with senior management within a corporate environment.

Additional Information

• Must be available to work on‑site full‑time.
• May require occasional travel to support off‑site meetings or events.