Assistant Manager Admin & Facilities

PakWheels.com; Lahore; On-site; PKR 1,800,000 - 3,000,000; Full time

Job summary

You will develop practical tracking systems, maintain maintenance logs, and produce timely management reports. A relevant bachelor's degree and 4–6 years’ experience are expected, including staff supervision and multi-site exposure.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Facility Management, Hospitality or related field; Master’s considered a plus.
• 4–6 years in administration/facilities, incl. 2 years supervising staff.
• Experience in corporate/multi-location setups, with vendor, maintenance, housekeeping and pantry exposure.

Responsibilities

• Manage daily office administration, facilities, utilities, seating, meeting rooms and upkeep.
• Plan preventive maintenance and coordinate repairs for HVAC, generators, electrical, plumbing.
• Supervise office staff, cleaners, janitors and pantry staff, including rosters and performance.
• Oversee housekeeping, pantry hygiene, supplies, pest control, waste disposal, deep cleaning.
• Coordinate vendors, procurement, contracts, inventory, asset records and expenses within budgets.
• Develop and implement SOPs, checklists and safety/visitor procedures.
• Standardise facility practices across regional offices and conduct audits.
• Maintain logs, asset registers and scorecards; submit daily and monthly reports.

Skills

Excel/Sheets

Office suite

Vendor management

Budgeting

Facility management

Workplace safety

Team supervision

Communication

Organization

Travel readiness

Education

Bachelor's degree in Business Administration

Master's degree (plus)

Tools

Google Sheets

MS Office

Job description

PakWheels is looking for a proactive, hands-on Assistant Manager - Administration & Facilities Management to manage day-to-day administrative and facility operations at the Head Office and help maintain consistent standards across regional offices. The role will supervise support staff, coordinate vendors, ensure workplace readiness and safety, develop practical SOPs and tracking systems, and provide timely, structured reports to management.

Key Responsibilities

• Manage daily office administration, facilities, utilities, seating, meeting rooms and general upkeep; ensure the office is clean, safe and operational.
• Plan preventive maintenance and coordinate timely repairs for HVAC/ACs, generators/UPS, electrical, plumbing and other office systems.
• Supervise office boys, cleaners, janitors and café/pantry staff, including duty rosters, attendance, task completion, training and performance.
• Oversee housekeeping, pantry/café hygiene, supplies, pest control, waste disposal and deep cleaning.
• Coordinate vendors, procurement, quotations, service contracts, inventory, asset records and administrative expenses within approved budgets.
• Develop and implement administrative SOPs, checklists and workplace health, safety, security and visitor-management procedures.
• Standardise facility practices across regional offices and conduct visits/audits as required.
• Maintain daily checklists, maintenance and complaint logs, stock/asset registers and staff/vendor scorecards; submit timely daily and monthly reports to management.

Qualifications & Experience

• Bachelor's degree in Business Administration, Public Administration, Facility Management, Hospitality or a related field; a Master's degree is a plus.
• 4-6 years of relevant administration/facilities experience, including at least 2 years supervising support staff.
• Experience in a corporate or multi-location organisation, with hands-on exposure to vendors, maintenance, housekeeping and pantry operations.

Required Skills

• Good working knowledge of Excel/Google Sheets and MS Office/Google Workspace; comfortable maintaining trackers and reports.
• Knowledge of building services, preventive maintenance, workplace safety, vendor management, budgeting and cost control.
• Strong organisation, communication, follow-up and team-supervision skills.
• Proactive and hands-on approach; willing to work flexible hours when required and travel to regional offices.