Virtual Operations & Production Coordinator

Tavor Perry; Mabalacat; Remote; PHP 279,000 - 446,000; Full time

Job summary

Tavor Perry is seeking a highly organized Operations & Administrative Virtual Assistant in the Philippines to support daily workflows for a growing apparel business. You will handle order intake, production tracking, client records, and invoicing while maintaining precise records across systems.

The role demands independent work, problem anticipation, and proactive issue resolution. Experience with CRM tools, invoicing, and e-commerce is valued; US-based collaboration experience is a plus.

Qualifications

• Exceptional attention to detail and the ability to catch errors before they get expensive.
• Proven experience in administrative and operations support.
• Strong organizational skills and the ability to handle many moving parts at once.
• Comfortable with data entry and CRM or project-management tools.
• Excellent written and verbal English communication skills.
• Fast learner with strong common sense and sound judgment.
• Self-reliant, thorough, and steady without constant instruction.

Responsibilities

• Complete detailed client and production forms without errors
• Keep production workflows moving from order intake through to final delivery
• Follow incoming and outgoing materials, shipments, and inventory
• Update the CRM and project boards with client details, orders, shipments, and production status
• Keep records complete, accurate, and current in every internal system
• Record invoices and basic financial data, and track payments, follow-ups, and outstanding balances
• Run the calendar, book meetings, and keep deadlines on track
• Monitor the inbox, prepare replies, send reminders, and manage client follow-ups
• Keep team to-do lists in order so nothing slips
• Pinpoint workflow gaps and resolve issues proactively
• Support e-commerce order updates when needed

Skills

Attention to detail

Administrative support

Organizational skills

CRM tools

English communication

Fast learner

Self-motivated

Tools

Monday.com

QuickBooks Online

Shopify

Job description

Tavor Perry is seeking a highly organized Operations & Administrative Virtual Assistant in the Philippines to support daily workflows for a growing apparel business. You will handle order intake, production tracking, client records, and invoicing while maintaining precise records across systems.

The role demands independent work, problem anticipation, and proactive issue resolution. Experience with CRM tools, invoicing, and e-commerce is valued; US-based collaboration experience is a plus.