Operations & Admin Specialist for Apparel Production

vamasters, Inc.; Tabuk; On-site; PHP 279,000 - 502,000; Full time

Job summary

Vamasters, Inc. is seeking a highly detail-oriented Operations & Administrative Virtual Assistant to support daily business activities.

You will handle order intake, production tracking, and client records with accuracy, working independently to catch issues before they surface and ensuring smooth workflows between forms, shipments, and invoices. The role requires strong organizational skills, experience with admin/ops support, and solid English communication.

Qualifications

• Detail-oriented with proven admin/ops support experience.
• Experience with CRM or project-management tools.
• Excellent written and verbal English communication skills.
• Able to manage multiple tasks independently and accurately.

Responsibilities

• Fill out client and production forms with complete accuracy.
• Support production workflows from intake to final delivery.
• Track materials, shipments, and inventory.
• Update CRM and project boards with orders and status.
• Keep records accurate across internal systems.
• Enter invoices and track payments and balances.
• Manage calendar, meetings, and deadlines.
• Monitor inbox, draft replies, and client follow-ups.
• Keep team to-do lists organized and proactive.
• Spot workflow gaps and resolve issues promptly.
• Assist with e-commerce order updates as needed.

Skills

Attention to detail

Admin support

Organizational skills

Data entry

CRM tools

English communication

Self-management

Tools

Monday.com

QuickBooks Online

Shopify

Job description

Vamasters, Inc. is seeking a highly detail-oriented Operations & Administrative Virtual Assistant to support daily business activities.

You will handle order intake, production tracking, and client records with accuracy, working independently to catch issues before they surface and ensuring smooth workflows between forms, shipments, and invoices. The role requires strong organizational skills, experience with admin/ops support, and solid English communication.