Detail-Oriented Operations & Admin Virtual Assistant

vamasters, Inc.; Mati; On-site; PHP 335,000 - 603,000; Full time

Job summary

vamasters, Inc. is seeking a detail-oriented Operations & Administrative Virtual Assistant to support daily workflows in a growing custom apparel business from a remote setup. You will handle orders, production tracking, client records, invoices, and messaging to keep everything aligned and on schedule.

The role requires independent work, strong English communication, and comfort with multiple systems. Prior experience in admin/ops and familiarity with e-commerce tools are a plus.

Qualifications

• Strong attention to detail to catch errors before they impact production or billing.
• Experience providing administrative and operations support.
• Excellent organizational skills to manage many moving parts simultaneously.
• Comfort with data entry and CRM or project-management tools.
• Excellent written and verbal English communication.

Responsibilities

• Complete detailed client and production forms with total accuracy.
• Assist production workflows from order intake to final delivery.
• Monitor incoming and outgoing materials, shipments, and inventory.
• Keep the CRM and project boards current with client information, orders, shipments, and production status.
• Ensure records across all internal systems are accurate, complete, and up to date.
• Input invoices and basic financial data, and follow payments, follow-ups, and outstanding balances.
• Run the calendar, book meetings, and keep deadlines on schedule.
• Watch the inbox, draft replies, send reminders, and manage client follow-ups.
• Keep team to-do lists in order so nothing slips.
• Find workflow gaps and fix issues proactively.
• Support e-commerce order updates as needed.

Skills

Attention to detail

Administrative support

Organizational skills

Data entry

English communication

Independent worker

Problem solving

Tools

Monday.com

QuickBooks Online

Shopify

CRM tools

Job description

vamasters, Inc. is seeking a detail-oriented Operations & Administrative Virtual Assistant to support daily workflows in a growing custom apparel business from a remote setup. You will handle orders, production tracking, client records, invoices, and messaging to keep everything aligned and on schedule.

The role requires independent work, strong English communication, and comfort with multiple systems. Prior experience in admin/ops and familiarity with e-commerce tools are a plus.