Operations & Admin Virtual Assistant — Apparel Production

VA Masters; Tagaytay; On-site; PHP 279,000 - 502,000; Full time

Job summary

VA Masters in Tagaytay, Philippines, seeks a highly detail-oriented Operations & Administrative Virtual Assistant to support the daily operations of a growing apparel business. You will handle order intake, production tracking, and client records with accuracy.

You will work independently, manage CRM/project boards, handle invoices and scheduling, and keep records up-to-date. Experience with QuickBooks Online, Monday.com, and Shopify is a plus.

Qualifications

• Exceptional attention to detail and accuracy in handling forms, records, and data.
• Proven experience in administrative and operations support.
• Strong organizational skills with the ability to manage multiple moving parts.
• Comfortable with data entry and CRM or project-management tools.
• Excellent written and verbal English communication skills.
• Fast learner with sound judgement and independent work habits.
• Reliable and detail-oriented, capable of working with minimal instruction.

Responsibilities

• Complete detailed client and production forms with high accuracy.
• Support production workflows from order intake through final delivery.
• Track materials, shipments, and inventory to ensure timely progress.
• Update CRM and project boards with client information and statuses.
• Maintain accurate records across internal systems.
• Enter invoices and basic financial data; track payments and follow-ups.
• Manage calendar, schedule meetings, and keep deadlines on track.
• Monitor inbox, draft replies, and handle client follow-ups.
• Keep team to-do lists organized to prevent missing tasks.
• Identify workflow gaps and resolve issues proactively.
• Assist with e-commerce order updates as needed.

Skills

Attention to detail

Administrative support

Organizational skills

Data entry & CRM tools

English communication

Independent work

Problem spotting

Tools

Monday.com

QuickBooks Online

Shopify

Job description

VA Masters in Tagaytay, Philippines, seeks a highly detail-oriented Operations & Administrative Virtual Assistant to support the daily operations of a growing apparel business. You will handle order intake, production tracking, and client records with accuracy.

You will work independently, manage CRM/project boards, handle invoices and scheduling, and keep records up-to-date. Experience with QuickBooks Online, Monday.com, and Shopify is a plus.