Detail-Oriented Operations & Admin Virtual Assistant

Tavor Perry

Gingoog

Remote

PHP 240,000 - 360,000

Full time

14 days+

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Job summary

Tavor Perry is seeking a highly detail-oriented Operations & Administrative Virtual Assistant to support daily order intake, production tracking, and client records for a growing apparel business. The role requires independent work, proactive issue spotting, and accurate data handling across fabrics, shipments, forms, and invoices.

You will manage CRM updates, project boards, calendar and communications, enter invoices, track payments, and keep records current.

Qualifications

Exceptional attention to detail with ability to catch errors before they cost money.
Proven experience in administrative and operations support.
Strong organizational skills to manage multiple moving parts.
Comfortable with data entry and CRM or project-management tools.
Excellent written and verbal English communication skills.
Fast learner with good judgment and ability to work independently.

Responsibilities

Complete detailed client and production forms with full accuracy.
Support production workflows from order intake through final delivery.
Track incoming and outgoing materials, shipments, and inventory.
Update CRM and project boards with client information, orders, shipments, and production status.
Maintain accurate, complete, and current records across all internal systems.
Enter invoices and basic financial data, and track payments, follow-ups, and outstanding balances.
Manage the calendar, schedule meetings, and keep deadlines on track.
Monitor the inbox, draft replies, send reminders, and handle client follow-ups.
Keep team to-do lists organized so nothing falls through
Identify workflow gaps and resolve issues proactively.
Assist with e-commerce order updates as needed.