Operations & Data Entry VA for Fashion Production

vamasters, Inc.; Mandaluyong; Remote; PHP 335,000 - 469,000; Full time

Job summary

vamasters, Inc. is seeking a highly organized Operations & Administrative Virtual Assistant to support a growing custom apparel business remotely.

The role encompasses order intake, production tracking, and client record management where accuracy directly affects costs and timelines. You will manage invoices, calendar schedules, CRM updates, and project boards, while ensuring records are accurate across systems and shipments stay on track.

Qualifications

• Detail-oriented with proven admin/ops experience.
• Strong organizational skills managing multiple moving parts.
• Experience with data entry and CRM/project-management tools.
• Excellent written and verbal English communication.
• Independent, proactive, able to work solo with minimal instruction.

Responsibilities

• Complete client and production forms with high accuracy.
• Support production workflows from intake to delivery.
• Track materials, shipments, and inventory.
• Update CRM and project boards with client orders and status.
• Keep records accurate across internal systems.
• Enter invoices and track payments and follow-ups.
• Manage calendar and book meetings; keep deadlines on track.
• Draft replies, monitor inbox, and handle client follow-ups.
• Keep team to-do lists organized and fix workflow gaps.
• Assist with e-commerce order updates as needed.

Skills

Attention to detail

Administrative & operations experience

Organizational skills

Data entry & CRM tools

English communication

Independent / self-motivated

Problem solving

Tools

Monday.com

QuickBooks Online

Shopify

Job description

vamasters, Inc. is seeking a highly organized Operations & Administrative Virtual Assistant to support a growing custom apparel business remotely.

The role encompasses order intake, production tracking, and client record management where accuracy directly affects costs and timelines. You will manage invoices, calendar schedules, CRM updates, and project boards, while ensuring records are accurate across systems and shipments stay on track.