Travel Agency Administrative Assistant

VA Masters; El Salvador; On-site; PHP 240,000 - 320,000; Full time

Job summary

vamasters, Inc. is seeking an organized Administrative Assistant to support the owner of a growing travel business. You will create and schedule social media content, build and maintain a booking tracking system, and handle day-to-day admin tasks.

The role includes light bookkeeping support for a related consulting business and occasional personal scheduling. We value detail-oriented candidates who can handle client data and shift priorities weekly.

Qualifications

• Proven Canva experience for social graphics.
• Experience scheduling and managing social content.
• Ability to build and maintain tracking systems.
• Strong attention to client and booking data.
• Basic bookkeeping or admin finance support.
• Flexibility to shift focus week to week.
• Reliable, observant, and able to work with minimal supervision.
• Strong written and verbal communication.

Responsibilities

• Design and schedule social media content for the travel business.
• Build and maintain a booking tracking system for external bookings.
• Keep client and booking records accurate and current.
• Handle general administrative tasks, files, correspondence, and follow-ups.
• Provide admin and bookkeeping-style support for a related consulting business.
• Manage family and children's scheduling and reminders.
• Prioritize tasks as workload shifts.
• Flag missing information, errors, or delays before problems arise.

Skills

Canva

Social media scheduling

Tracking systems

Attention to detail

Bookkeeping support

Multi-tasking

Communication

Tools

Google Workspace

Airtable

Meta Business Suite

Later

Buffer

Job description

Job Summary

We're introducing a role for an organized and proactive Administrative Assistant to support the owner of a growing travel business. You will create and schedule social media content, build and maintain a booking tracking system, and handle day-to-day admin. The role also includes light bookkeeping-style support for a related consulting business and occasional personal scheduling. We value candidates who are detail-oriented, comfortable handling client data, and able to shift priorities from week to week.

Key Responsibilities

• Design and schedule social media content for the travel business using Canva
• Build and maintain a booking tracking system that shows which bookings made outside the agency have been uploaded
• Keep client and booking records accurate, complete, and current
• Take care of general administrative tasks, including organizing files, correspondence, and follow-ups
• Provide admin and bookkeeping-style support for a small consulting business
• Handle family and children's scheduling and reminders
• Prioritize and rebalance tasks across business and personal needs as the workload shifts
• Flag missing information, errors, or delays before they turn into problems

Mandatory Skills

• Proven experience with Canva for social media graphics and content
• Experience scheduling and managing social media content
• Strong organizational skills, with the ability to build and maintain tracking systems (spreadsheets or similar tools)
• Excellent attention to detail, especially with client and booking data
• Basic bookkeeping or admin finance support experience
• Flexibility to shift focus between tasks and projects from week to week
• Responsible, observant, and capable of working with little oversight
• Strong communication skills

Preferred Skills

• Experience in the travel industry or with travel bookings
• Familiarity with scheduling tools such as Meta Business Suite, Later, or Buffer
• Experience with Google Workspace, Airtable, or similar tracking tools
• Experience supporting entrepreneurs or small business owners
• Organized enough to move several projects forward in tandem
• Experience handling confidential client information

Why Join Us

Work closely with a business owner who values organization and trust. Your days will have variety, you will have room to build systems you can call your own, and you can grow as your responsibilities expand. If you enjoy keeping things running smoothly and being someone people can rely on, we would like to hear from you.