Travel Agency Administrative Assistant

vamasters, Inc.; Sipi; A distancia; PHP 240.000 - 360.000; Jornada completa

Descripción de la vacante

vamasters, Inc. is seeking an organized Administrative Assistant to support the owner of a growing travel business. You will create and schedule social media content, build a booking-tracking system, and handle day-to-day admin tasks.

The role also includes light bookkeeping-style support for a related consulting business and personal scheduling. We value detail orientation, comfort with client data, and the ability to shift priorities week to week.

Formación

• Experience with Canva for social media graphics.
• Experience scheduling and managing social media content.
• Strong organizational skills and ability to build and run tracking systems (spreadsheets or similar).
• Excellent attention to detail with client and booking data.
• Basic bookkeeping or admin finance support experience.
• Flexibility to move between tasks and projects weekly.
• Focused, trustworthy, and able to work without close supervision.
• Strong communication skills.

Responsabilidades

• Create and schedule social media content in Canva for the travel business.
• Build and run a booking tracking system that shows which bookings made outside the agency have been uploaded.
• Keep client and booking records accurate, complete, and up to date.
• Take care of general admin, including organizing files, correspondence, and follow-ups.
• Give admin and bookkeeping-style support to a small consulting business.
• Manage family and children’s schedules and reminders.
• Rebalance tasks between business and personal needs as the workload changes.
• Catch missing information, errors, or delays before they become problems.

Conocimientos

Canva graphics

Social media scheduling

Tracking systems

Data accuracy

Bookkeeping basics

Adaptability

Reliability

Communication

Herramientas

Google Workspace

Airtable

Canva

Descripción del empleo

Job Summary:

Lend your expertise to our team as an organized and proactive Administrative Assistant supporting the owner of a growing travel business. You’ll create and schedule social media content, build and run a booking tracking system, and handle day-to-day admin. The role also covers light bookkeeping-style support for a related consulting business and some personal scheduling. We’ll be especially interested if you’re detail-oriented, comfortable with client data, and able to shift priorities from week to week.

Key Responsibilities:

• Create and schedule social media content in Canva for the travel business
• Build and run a booking tracking system that shows which bookings made outside the agency have been uploaded
• Keep client and booking records accurate, complete, and up to date
• Take care of general admin, including organizing files, correspondence, and follow-ups
• Give admin and bookkeeping-style support to a small consulting business
• Manage family and children’s schedules and reminders
• Rebalance tasks between business and personal needs as the workload changes
• Catch missing information, errors, or delays before they become problems

Mandatory Skills:

• Proven experience with Canva for social media graphics and content
• Experience scheduling and managing social media content
• Strong organizational skills and the ability to build and run tracking systems (spreadsheets or similar tools)
• Excellent attention to detail, especially with client and booking data
• Basic bookkeeping or admin finance support experience
• Flexibility to move between tasks and projects from week to week
• Focused, trustworthy, and able to work without close supervision
• Strong communication skills

Preferred Skills:

• Experience in the travel industry or with travel bookings
• Familiarity with scheduling tools such as Meta Business Suite, Later, or Buffer
• Experience with Google Workspace, Airtable, or similar tracking tools
• Experience supporting entrepreneurs or small business owners
• Confident handling several projects at the same time
• Experience handling confidential client information

Why Join Us:

This is a great opportunity to work closely with a business owner who values organization and trust. You’ll enjoy varied work, room to build systems you can call your own, and the chance to grow as your responsibilities expand. If you enjoy keeping things running smoothly and being someone people can count on, we’d love to hear from you.