Team Assistant | Project-Based | Hybrid | Ortigas | Day Shift | Day 1 HMO

Emapta; Mandaluyong; Hybrid; PHP 391.000 - 614.000; Teilzeit

Benefits dieser Stelle

HMO coverage

Salary package

De minimis allowance

Day shift

Hybrid work

Ortigas office

Upskilling via Emapta Academy

Gym access

Lifestyle perks

Referral incentives

Engagement events

Mentorship

Career growth

Diverse culture

Zusammenfassung

Emapta is seeking a Team Assistant to support a leading Australian property marketplace from our Ortigas hub. This 6-month project-based role emphasizes calendar coordination, travel logistics, expense processing, and administrative support across leaders and teams in multiple locations.

You will work in a hybrid setup, with Day 1 onsite at SM Mega Tower, Ortigas, and opportunities to upskill through Emapta Academy, mentorship from global leaders, and diverse collaboration across the

Qualifikationen

• At least 3 years of experience in similar administrative roles.
• Experience supporting multiple leaders or large teams.
• Experience coordinating travel, expenses, invoices, and events.
• Familiarity with Concur or NetSuite is a plus.

Aufgaben

• Coordinate travel reservations and itineraries.
• Manage calendars and meeting schedules.
• Prepare and submit expense claims and invoices.
• Arrange team events and logistics.
• Prepare presentations and reports.
• Handle confidential information discreetly.

Kenntnisse

Team Assistant experience

Administrative support

Travel coordination

Calendar management

Expense management

Tools

Outlook

Word

Excel

PowerPoint

Concur

NetSuite

Jobbeschreibung

Business Coordination Excellence Across Australia's Property Technology Sector

Australia's digital property platforms influence how buyers, renters, and real estate professionals connect nationwide. Sustaining that scale requires exceptional organizational capability and collaboration. As a Team Assistant, you'll contribute to the business operations of an influential property marketplace while developing international administrative expertise and professional connections through Emapta.

Job Overview

• Employment type: Project-Based (6-Month Contract)
• Shift: Day Shift, Consecutive Days Off
• Work setup: Hybrid (Day 1 Onsite), SM Mega Tower, Ortigas

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• PHP 3,000 De Minimis Allowance
• Day Shift Schedule
• Hybrid work arrangement
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Professional Experience & Administrative Expertise

• At least 3 years of experience as a Team Assistant, Administrative Assistant, Virtual Assistant, or in a similar administrative support role
• Experience in providing administrative support to multiple leaders or large teams
• Experience in coordinating business travel, expense claims, invoices, and team events
• Familiarity with Concur, NetSuite, or similar business systems, an advantage

Technical & Organizational Skills

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines
• Ability to learn new processes quickly, take ownership of tasks, and work independently
• Excellent attention to detail and a proactive, solutions-focused approach

Communication & Interpersonal Skills

• Strong written and verbal communication skills, with the ability to communicate clearly and creatively
• Confidence in collaborating with stakeholders across different locations and levels of seniority
• Strong relationship management skills, with a friendly and approachable manner

Professional Values & Team Collaboration

• Commitment to fostering an inclusive, supportive, and collaborative team culture
• Appreciation for diversity and dedication to creating an environment where everyone feels valued and included

Your Daily Tasks

Travel & Calendar Coordination

• Coordinate travel reservations, accommodation, itineraries, and schedule changes in accordance with company policies.
• Manage calendars, appointments, and meeting schedules as required.

Expense Management & Financial Administration

• Prepare and submit expense claims, and follow up on outstanding claims and approvals.
• Raise purchase orders, process invoices, and resolve related queries with suppliers and internal teams.

Team Events & Meeting Coordination

• Coordinate logistics for team meetings, offsite activities, events, showcases, and celebrations.
• Arrange event materials, suppliers, catering, and other logistical requirements as needed.

Document Preparation & Administrative Support

• Prepare, format, and update presentations, reports, and other team documents.
• Maintain administrative trackers and action lists, and follow up on outstanding requests and tasks.
• Respond to daily administrative requests and prioritize tasks based on team requirements.

Process Improvement & Confidentiality

• Identify and recommend practical improvements to administrative processes and workflows.
• Handle sensitive and confidential information with professionalism, discretion, and integrity.

About the Client

Our client operates one of Australia's leading digital property marketplaces, connecting buyers, sellers, renters, and real estate professionals nationwide. They provide residential and commercial property listings, property research tools, market insights, and digital advertising solutions that simplify real estate decisions. Their platforms help Australians explore neighborhoods, compare properties, and connect with agents while enabling property professionals to reach relevant audiences. Through innovative technology, data-driven insights, and customer-focused experiences, they continue to shape how Australians discover, evaluate, and engage with property.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2026 for the fifth year in a row and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.