Admin Assistant | Work From Home | Day Shift | Weekends Off | Day 1 HMO

Emapta; Metro Manila; Remote; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Day 1 HMO

Competitive salary

Day shift

Weekends off

Permanent WFH

Salary advance program

Upskilling courses

Gym access

Lifestyle perks

Referral incentives

Government benefits

Paid leaves (20)

Job summary

Emapta Philippines is seeking an Admin Assistant to support a growing trade services team, handling job records, documentation, and invoicing. The role offers permanent work-from-home flexibility, day shifts, and weekends off to enable balanced work-life integration.

The successful candidate will manage job records, coordinate with internal teams, and ensure timely processing of invoices and documents using SimPRO/Keystone and MS Office tools.

Qualifications

• At least 1 year of experience in administrative support, accounts payable, accounts receivable, invoicing, or a related role.
• Strong attention to detail and organizational skills.
• Good time management skills and the ability to handle multiple tasks.
• Willingness to learn new systems, processes, and responsibilities.
• Ability to work independently and as part of a team.

Responsibilities

• Create and update jobs, quotes, POs, and WOs.
• Maintain accurate job and work-related information.
• Coordinate with internal teams to obtain information and documentation required for job processing.
• Organize required job documentation, including JSAs, before-and-after photos, work completion documents, and other supporting records.
• Upload documents through SimPRO, Keystone, and client-specific portals.
• Access subcontractor and supplier portals to order required materials and supplies.
• Ensure documents and order details are complete and accurate before submission.
• Prepare and process client invoices and claims based on completed jobs and supporting documentation.
• Submit invoices and claims through relevant systems and client portals.
• Review invoices, claims, and supporting documents for accuracy.
• Monitor submitted claims and invoices and update records as required.
• Process subcontractor invoices and match them with relevant POs, WOs, and job records.
• Check invoice details and supporting documents before processing.
• Maintain accurate records of subcontractor transactions.
• Maintain organized electronic records for jobs, POs, WOs, invoices, claims, and supporting documents.
• Process internal emails relating to POs, WOs, invoices, orders, and documentation.
• Perform other administrative and ad hoc tasks as assigned.
• Support the team with other operational requirements as needed.

Skills

Attention to detail

Time management

Multitasking

Teamwork

Willingness to learn

Independent worker

Tools

SimPRO

Keystone

MS Office

Excel

Outlook

Job description

Strengthen Architecture and Planning Operations Through Expert Administration

Strong projects depend on capable professionals who connect information, people, and processes. The Admin Assistant supports a growing trade services team by coordinating job records, documentation, and invoices that help projects progress and payments arrive on time. Establish a long-term global career with Emapta, enjoying permanent work-from-home flexibility, day shifts, weekends off, and a top 1% experience for exceptional talent.

Snapshot

• Employment Type: Full-time
• Work Setup: Permanent Work From Home
• Shift: Day Shift, Weekends Off

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift schedule
• Fixed weekends off
• Permanent WFH arrangement
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

• At least 1 year of experience in administrative support, accounts payable, accounts receivable, invoicing, or a related role
• Strong attention to detail and organizational skills
• Good time management skills and the ability to handle multiple tasks
• Willingness to learn new systems, processes, and responsibilities
• Ability to work independently and as part of a team

Systems and Tools

• Experience with SimPRO or similar job management or accounting systems preferred but not required
• Willingness to learn Keystone
• Ability to use client-specific, subcontractor, and supplier portals
• Proficiency in Microsoft Office, including Excel and Outlook

Responsibilities

Job and Work Order Administration

• Create and update jobs, quotes, purchase orders (POs), and work orders (WOs).
• Maintain accurate job and work-related information.
• Coordinate with internal teams to obtain information and documentation required for job processing.

Job Documentation and Portal Management

• Organize required job documentation, including job safety analyses (JSAs), before-and-after photos, work completion documents, and other supporting records.
• Upload documents through SimPRO, Keystone, and client-specific portals.
• Access subcontractor and supplier portals to order required materials and supplies.
• Ensure documents and order details are complete and accurate before submission.

Invoicing and Accounts Receivable

• Prepare and process client invoices and claims based on completed jobs and supporting documentation.
• Submit invoices and claims through relevant systems and client portals.
• Review invoices, claims, and supporting documents for accuracy.
• Monitor submitted claims and invoices and update records as required.

Accounts Payable

• Process subcontractor invoices and match them with relevant POs, WOs, and job records.
• Check invoice details and supporting documents before processing.
• Maintain accurate records of subcontractor transactions.

General Administrative Support

• Maintain organized electronic records for jobs, POs, WOs, invoices, claims, and supporting documents.
• Process internal emails relating to POs, WOs, invoices, orders, and documentation.
• Perform other administrative and ad hoc tasks as assigned.
• Support the team with other operational requirements as needed.

About the Client

Our client has grown from a family business into an established multidisciplinary trade services provider with a strong record of improving homes, businesses, and facilities. Over decades of service, its expanding team has brought together expertise in painting, carpentry, tiling, electrical work, and landscaping. Its reputation reflects a commitment to quality, teamwork, trust, and community support. For professionals seeking meaningful international exposure, the company offers an opportunity to support coordinated operations across varied projects within an established and growing business.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.