Executive Assistant | Hybrid | Ortigas | Day Shift | Weekends Off

Emapta; Metro Manila; Hybrid; PHP 670,000 - 1,339,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work

HMO coverage

Ortigas office

Weekends off

Salary advance

Upskilling program

Gym access

Lifestyle perks

Referral incentives

Government benefits

Annual leaves

Mentorship

Career growth

Job summary

Emapta is seeking an Executive Assistant to partner with senior technology leadership, turning strategic priorities into coordinated action across the organization. This role offers hybrid work from its Ortigas offices and a path to grow within a global company valued for its talent.

The ideal candidate has at least 3 years of EA experience supporting CTO/CIO or equivalent, strong project management skills, and excellence in communication, organization, and collaboration across all levels of the

Qualifications

• 3+ years of EA experience supporting CTO/CIO or senior technology executives.
• Experience supporting client services and operations executives.
• Proven project management experience.
• Excellent organizational, analytical, and time-management skills.
• Advanced proficiency in MS Word, Excel, SharePoint, Outlook and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to work autonomously and manage competing priorities.
• Ability to collaborate with staff at all levels of the organization.
• Flexible to adjust work hours based on business and executive requirements.

Responsibilities

• Serve as the primary contact among executives, clients, and partners.
• Prepare meeting materials, record minutes, track action items, and draft correspondence.
• Receive and sort daily mail, file documents, and address pending items.
• Plan and organize company-wide events.
• Coordinate with vendors and key contacts to secure items and services.
• Manage office administration and operations in an entrepreneurial environment.
• Support special projects; prepare documents, reports, and presentations; manage travel and expenses.

Skills

Executive support

Project management

Organizational skills

Time management

Communication

Autonomy

Cross-level collaboration

Tools

Microsoft Word

Excel

SharePoint

Outlook

PowerPoint

Job description

Behind Global Technology Leadership, Keep Every Strategic Priority Moving

Turn executive priorities into coordinated action across a global organization. Join Emapta as an Executive Assistant, partnering with senior technology leadership to manage strategic projects, communications, stakeholder engagements, and executive operations. Become a trusted extension of leadership, sharpen your business judgment, gain international exposure, and build a long-term global career alongside Emapta's top 1% talent.

Your Seat at the Executive Table

• Employment Type: Full-time
• Shift: Day Shift, Weekends Off
• Work Setup: Hybrid, SM Mega Tower, Ortigas

Exciting Perks Await!

• Competitive Salary Package
• Day Shift Schedule
• Hybrid work arrangement
• HMO coverage with free dependent upon regularization
• Prime office location in Ortigas (easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• At least 3 years of proven experience as an Executive Assistant supporting a Chief Technology Officer (CTO), Chief Information Officer (CIO), Chief AI Officer, or equivalent senior technology executive
• Experience supporting client services and operations executives
• Demonstrated experience in project management
• Excellent organizational, analytical, and time-management skills
• Advanced proficiency in Microsoft Word, Excel, SharePoint, Outlook, and PowerPoint
• Excellent written and verbal communication skills
• Ability to work autonomously, manage competing priorities, and meet deadlines
• Ability to collaborate effectively with personnel at all levels of the organization
• Flexibility to adjust work hours based on business and executive requirements

Your Daily Tasks

Administrative

• Serve as the primary point of contact among executives, clients, and internal and external partners
• Prepare meeting materials, record minutes, track action items, and draft or revise correspondence and other documents
• Receive and sort daily mail, file appropriate documents, and address pending items accordingly
• Plan and organize company-wide events
• Coordinate with vendors and key contacts to secure necessary items and services
• Manage office administration and operations within an entrepreneurial environment
• Support special projects; prepare complex documents, reports, and presentations; gather information for meetings; draft correspondence; maintain contact lists; arrange travel; and complete expense and mileage reports

Communication and Correspondence

• Receive and screen executive communications, including telephone calls and mail, and use sound judgment to prioritize matters that require immediate attention
• Research and respond to communications as appropriate
• Format information for internal and external communications, including memos, emails, presentations, and reports
• Serve as a liaison between the Executive and key stakeholders to strengthen communication, credibility, trust, and organizational alignment
• Provide end-to-end communications support to the Executive
• Conceptualize, create, and implement strategic communication plans for the organization
• Collaborate with the Marketing Department to create content for Emapta's communication platforms

Travel and Calendar Management

• Build, organize, and manage executive meeting schedules
• Coordinate meetings, attendee notifications, and logistical requirements
• Format information for internal and external communications, including memos, emails, presentations, and reports
• Arrange travel, including flights, transportation, and accommodationsMaintain executive diaries and schedules

Reporting

• Evaluate the effectiveness of implemented strategies and recommend future initiatives
• Prepare reports as requested by the Executive
• Maintain efficient and organized filing systems and other pertinent information for the Executive

Representation and Liaison

• Serve as a liaison and provide support to the Board of Directors
• Coordinate Board meetings and event logistics, including schedules, agendas, presentation materials, distribution requirements, and meeting minutes on behalf of the Board Secretary
• Ensure compliance with applicable rules and bylaws concerning Board matters
• Prepare the Executive for public and organization-wide speaking engagements, conferences, and industry events
• Represent the Executive at events when required while upholding the company's image and values
• Provide event management support as requested

Project Coordination and Management

• Perform special projects and other duties as assigned
• Prioritize and manage multiple projects simultaneously
• Ensure projects meet agreed timelines, scope, and budget
• Identify and allocate project resources and coordinate with department heads to secure required personnel, tools, and materials
• Maintain comprehensive project documentation, including plans, progress reports, and post-project evaluations
• Prepare detailed reports for the Executive on project status, challenges, and outcomes
• Identify potential risks, develop mitigation strategies, and address issues proactively throughout the project lifecycle
• Evaluate project management processes and implement improvements to strengthen efficiency and effectiveness
• Share best practices and lessons learned with the team
• Prepare and present executive briefings on project progress, key developments, and strategic insights
• Provide recommendations to support executive decision-making and next steps

Confidentiality

• Maintain strict confidentiality of highly sensitive business and personal information

Other Responsibilities

• Perform administrative or non-administrative duties assigned by authorized Company representatives through written or verbal instruction

Join Emapta, recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026. With a 50/50 gender ratio and a culture rooted in care and empathy, you'll feel valued from day one. We're committed to growing talent and setting you up for success.

Be part of a team that showcases Filipino excellence to the world. With over 30 offices across 11 countries and 1,200+ clients, you'll create real impact every day-whether you work from home or on-site. Our 100% virtual recruitment process makes it easy to get started.

At Emapta, you're not just joining a company-you're becoming part of a thriving community of 12,000+ professionals growing careers with purpose. And behind every partnership we build is a deep respect for people and the impact they make.

"We place integrity at the heart of everything we do and truly value the human experience. That's why, for clients, it's a profound and transformational process that gives them the opportunity to achieve the business growth they desire."

Tim Vorbach, CEO

#EmaptaEra