Executive Support Specialist
Emapta Global
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Descrizione del lavoro
Emapta Global is seeking an Executive Support Specialist to partner with Australian executives, coordinating critical commitments and strengthening executive effectiveness. The role offers direct leadership exposure, international career potential, and a structured path for professional development within a fast-paced professional services environment in Makati.
You will provide day-to-day administrative support, manage calendars, prepare materials, and leverage AI tools to enhance productivity.
Competenze
- Minimum 5 years of executive support experience.
- Proven experience supporting senior executives.
- Proficiency with Microsoft 365 including Outlook, Teams, Word, Excel, and SharePoint.
- Strong PowerPoint skills for polished presentations, briefs, reports and materials.
- Familiarity with Power BI reporting, dashboards or data visualization.
- Familiarity with AI-enabled productivity tools such as Copilot.
Mansioni
- Provide day-to-day administrative and coordination support for assigned Executives and service lines.
- Coordinate communications, requests, follow-ups, and administrative activities for timely delivery.
- Manage calendars, schedule meetings, and resolve conflicts as needed.
- Prepare executive materials, briefs, documentation, and meeting collateral using templates.
- Monitor actions and commitments to ensure priorities move forward.
- Collaborate with cross-functional teams on complex or time-sensitive requests.
- Use Salesforce updates and other admin tasks to support commercial activities.
- Leverage AI tools to improve productivity, accuracy, and service delivery.
Conoscenze
Strumenti
Descrizione del lavoro
Exceptional executive partnerships are earned through years of sound judgment, discretion, and the ability to anticipate what matters most. Your expertise deserves recognition beyond administrative excellence, with meaningful proximity to senior decision-makers and the opportunity to contribute to priorities that influence business performance.
As an Executive Support Specialist, you'll become a trusted partner to Australian executives, coordinating critical commitments, strengthening executive effectiveness, and supporting consequential business decisions. Through Emapta, pursue a distinguished international career offering direct leadership exposure, competitive rewards, continuous professional development, and the work-life balance that makes professional success personally rewarding.
Our client is a leading Australian professional services organisation trusted by businesses across diverse industries to support growth, respond to change, and pursue new opportunities. Its reputation is founded on professional excellence, enduring client relationships, and a collaborative culture that values innovation, continuous improvement, and professional development.
The establishment of a dedicated support capability in the Philippines offers accomplished professionals the opportunity to work closely with senior executives and business leaders, providing high-quality administrative and executive support essential to business effectiveness. Within this fast-paced professional environment, sound judgment, discretion, and initiative are highly valued, offering meaningful executive partnerships, professional recognition, and opportunities for long-term career growth.
- Employment Type: Full-time
- Work Setup: Onsite in Makati for the first six months to immerse yourself in the business and collaborate closely with senior executives, with the opportunity to transition to a hybrid work setup thereafter
- Salary: PHP80,000 to PHP120,000
- At least 5 years of experience in the field, demonstrating strong expertise, leadership capabilities, and the ability to effectively manage responsibilities and support team objectives.
- Proven experience supporting senior executives or business leaders in a fast-paced, high-performance environment where discretion, sound judgment, and executive partnership are essential.
- Demonstrated proficiency across the Microsoft 365 suite and ecosystem is essential, including Outlook, Teams, Word, Excel, and SharePoint
- Strong Microsoft PowerPoint capability, including the preparation of polished executive presentations, briefs, reports, and meeting materials
- Working familiarity with Power BI reporting, dashboards, or data visualisation is advantageous
- Working familiarity with Microsoft Copilot or similar AI-enabled productivity tools is advantageous
- Provide day-to-day administrative and coordination support across your assigned portfolio of Executives and service lines.
- Coordinate communications, requests, follow-ups, and administrative activities to ensure timely delivery.
- Support executive priorities by managing calendars, scheduling meetings, and resolving conflicts as needed.
- Coordinate meetings, events, and executive engagements in partnership with Office Support Services.
- Prepare executive materials, briefs, documentation, and meeting collateral using established templates and governance standards.
- Monitor actions and commitments to ensure important priorities continue moving forward.
- Collaborate with Senior Executive Support Specialists and Team Leaders on complex or time-sensitive requests.
- Partner with Business Support Specialists to ensure seamless coordination across administrative processes.
- Apply service standards, processes, and quality controls to deliver consistent, reliable support.
- Escalate risks, issues, or workload constraints proactively to protect executive commitments and business outcomes.
- Assist with commercial administration, Salesforce updates, and executive documentation.
- Use technology and AI-enabled tools to improve productivity, accuracy, and service delivery.
- Pioneer a newly established support capability in the Philippines, helping shape the standards, quality culture, and operational excellence of a globally respected professional services organization
- Collaborate closely with senior professionals and business leaders across Australia
- Build a long-term international career with an employer recognized for investing in Top 1% talent
- Exposure to global best practices, world-class professional standards, and meaningful career progression
- Unlimited learning and development opportunities through Emapta Academy
- Mentorship from experienced leaders and cross-functional teams
- Competitive salary package
- Salary Advance Program through our banking partner (subject to eligibility and approval)
- Onsite work in Makati for the first six months, with the opportunity to transition to a hybrid work arrangement thereafter
- Prime office location in Makati with convenient access to MRT stations, restaurants, and commercial establishments
- Day 1 HMO coverage with one free dependent
- Complimentary 24/7 access to Emapta fitness facilities in Makati and Ortigas, including professional fitness coaching
- Standard government-mandated and company benefits
- 20 annual leave credits, including five convertible to cash
- Unlimited employee referral incentives
- Exclusive Emapta Lifestyle privileges, including hotel and restaurant discounts
- Employee engagement programs that foster collaboration and community
- A diverse, inclusive, and supportive workplace culture
Welcome to Emapta Philippines, where high-performing professionals build long-term global careers with leading international companies. Recognized as one of HR Asia's Best Companies to Work For in Asia 2026 for the fifth year in a row and winner of Inspiring Workplaces Australasia 2026, Emapta delivers a workplace defined by stability, growth, and purpose. Here, your career moves forward with meaningful opportunities, world-class support, and a culture built for excellence.
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