Strategic Executive Assistant to COO

Citi Global Realty and Development, Inc; Philippines; On-site; PHP 300,000 - 540,000; Full time

Job summary

Citi Global Realty and Development, Inc in the Philippines seeks a highly organized executive assistant to support the COO with scheduling, materials preparation, and post-meeting documentation.

You will document processes, maintain a central library, track actions, coordinate with cross-functional teams and external consultants, and help drive strategic initiatives to completion. This role requires discretion with confidential materials and strong coordination across teams.

Responsibilities

• Scheduling & Calendars — Manage the COO's meeting schedule and calendar; prepare materials ahead of meetings and events; produce post-meeting documentation, including notes and action items.
• Documentation & Communication — Help document process flows and establish operating manuals across teams.
• Follow-Through & Coordination — Track and follow up on the implementation of decisions after meetings; coordinate cross-functionally and with external consultants and vendors to keep commitments on schedule.
• Document Review & Library Management — Review and collate contracts, reports, and documents as a secondary check before they are forwarded to or presented to the COO, handling confidential and sensitive material with discretion; establish and maintain a central document library.
• Strategic Support & Execution — Support implementation of strategic programs; lead in maintaining the company's internal operating system and ensure 'build work' from strategic initiatives is followed through to completion.

Job description

Citi Global Realty and Development, Inc in the Philippines seeks a highly organized executive assistant to support the COO with scheduling, materials preparation, and post-meeting documentation.

You will document processes, maintain a central library, track actions, coordinate with cross-functional teams and external consultants, and help drive strategic initiatives to completion. This role requires discretion with confidential materials and strong coordination across teams.