Executive Assistant to COO — Strategic Scheduling & Admin

Assurance Controls Technologies Co., Inc.; San Juan; On-site; PHP 279,000 - 390,600; Full time

Job summary

A technology solutions company in Metro Manila seeks an Executive Assistant to manage schedules and communications for key executives. Responsibilities include prioritizing emails, coordinating travel, and preparing documents. Ideal candidates should possess a bachelor's degree in Business Administration, strong communication skills, and the ability to work under pressure. This position requires excellent organizational skills and attention to detail and is based in Greenhills, San Juan City.

Qualifications

• Graduate of Bachelor of Science in Business Administration degree in Management, Marketing, Finance or Accounting.
• Excellent communication skills and ability to multi-task.
• Good computer literacy, particularly with MS Word.

Responsibilities

• Provides high-level secretarial assistance to the COO.
• Manages schedules and communications of key executives.
• Coordinates travel arrangements and prepares documents.

Skills

Excellent communication skills

Time management skills

Organizational skills

Basic accounting / bookkeeping

Computer literacy (MS Word)

Education

Bachelor of Science in Business Administration degree

Job description

Executive Assistant is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.

Qualifications:

• Graduate of Bachelor of Science in Business Administration degree in Management, Marketing, Finance or Accounting.
• Basic accounting / bookkeeping skills and/or experience has an advantage
• Excellent communication skills. Ability to multi-task, organized, attention to details and accuracy.
• Good computer literacy including solid working knowledge of MS Word,
• Ability to work with minimal supervision, with strong time management skills, resourceful.
• Able to work productively under pressure and fast-paced environment.
• Excellent organizational skills, and discretion with confidential information.
• Candidate must be willing to work in Greenhills, San Juan City.

Key tasks:

• Provides high-level secretarial assistance to the COO and the Executive Department.
• Performs clerical and organization tasks.
• Secretarial functions such as scheduling appointments, routing mail, taking minutes of the meeting, filing, records management, etc.
• Responsible for managing files, databases and projects, etc.
• Prepares and analyzes reports and correspondences for the executives.
• Perform other tasks as may be assigned from time to time.