Executive Assistant (Intermediate)

TOA Global; Pampanga; On-site; PHP 357,000 - 491,000; Full time

Benefits offered by this job

21 Total Annual Leave

HMO

Life Insurance

Day Shift

Remote work

Job summary

TOA Global is recruiting an Intermediate Executive Assistant to provide high-level administrative support to executive leadership. This role is fully remote in the Philippines, with a daytime schedule and a 7:00 AM–4:00 PM PHT shift, reporting to Australian practice leadership.

You will draft engagements, handle AML/KYC verifications, prepare corporate structures, and support invoicing workflows. You will manage confidential communications, maintain client databases, and ensure compliance with

Qualifications

• 3–5 years of solid administration experience in Australian public practice, accounting, or legal firm.
• Familiarity with Australian practice management and statutory platforms (APS, ASIC Portal, NowInfinity).
• Strong English written and verbal communication; high discretion and confidentiality.

Responsibilities

• Draft, format, and prepare executive letters, reports, agendas, board packs, presentations, and complex structures.
• Assist with AML/KYC verifications, property/title searches, draft Engagement Letters, and CPD registers.
• Dispatch invoices and account statements, locate billings, and assist with monthly fee cycles.
• Collate client records from Document Management Systems and maintain database hygiene.

Skills

Executive administration

Discretion & confidentiality

Communications (English)

Attention to detail

Tools

APS

ASIC Portal

NowInfinity

MS Office

Job description

Location: Philippines
Work Arrangement: Remote, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 32,000 - Php 44,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries.

We are seeking a detail-driven, proactive Intermediate Executive Assistant to provide high-level administrative support to executive leadership within an Australian professional practice. Reporting directly to firm leadership and operating during daytime business hours, you will manage confidential communications, draft client engagement letters, handle statutory verification procedures, prepare corporate structures, and facilitate billing workflows.

Your Impact

• Executive Administration & Documentation: Draft, format, and prepare executive letters, reports, agendas, board packs, presentations, and complex group structures.
• Compliance & Legal Support: Assist with AML/KYC verifications, complete property/title searches, draft Engagement Letters, and manage continuing professional development (CPD) registers.
• Invoicing & Billing Assistance: Dispatch invoices and account statements, locate billings upon request, and assist with monthly fee preparation cycles.
• Database & File Management: Collate client records from Document Management Systems, handle confidential information with strict discretion, and maintain database hygiene.

What You Bring

• The Experience: 3 to 5 years of solid administration experience within an Australian public practice, accounting, or legal firm environment.
• Software Competency: Familiarity with Australian practice management and statutory platforms (such as APS, ASIC Portal, NowInfinity) is highly advantageous, alongside intermediate to advanced Microsoft Office skills.
• Compliance & Operations Acumen: Understanding of Australian administrative workflows, AML/KYC verification protocols, title search procedures, and client database management.
• Core Competencies: High degree of discretion and confidentiality, superior attention to detail, proactive organizational skills, and exceptional written and verbal English communication.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."
• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
• Day Shift Balance: Enjoy a stable daytime schedule, keeping your evenings and weekends completely free.
• Work From Home Freedom: Enjoy the ultimate flexibility of a 100% remote work arrangement from anywhere in the Philippines.
• Executive Practice Advancement Pathway: Elevate your career toward Senior Executive Assistant, Client Services Manager, and Practice Administration Leader roles within a global environment.