Global Executive Assistant (Hybrid/Remote)

Create Synergies Inc.; Makati; Hybrid; PHP 300,000 - 420,000; Full time

Job summary

Create Synergies Inc. in the Philippines seeks a Practice Assistant to provide administrative and executive support to global stakeholders.

You will manage calendars, schedules, emails, and meeting logistics across time zones while coordinating travel and processing legal documents. The role requires a Bachelor's degree, 1 year of relevant experience, strong English communication, and proficiency in Microsoft Office 365 with Teams and Zoom.

Qualifications

• Bachelor's degree preferred.
• 1 year of experience in executive/administrative support.
• Experience supporting senior leaders is a strong advantage.
• Experience in Shared Services, BPO, or multinational corporate environment preferred.
• Excellent organizational and time-management skills in high-volume settings.
• Strong written and verbal English communication for a global client base.
• Proficiency in Microsoft Office 365 and virtual collaboration tools (MS Teams, Zoom).
• Willingness to undergo 3–4 weeks of onsite training at Makati.

Responsibilities

• Provide administrative and executive support to global stakeholders.
• Manage calendars, appointments, and meetings across time zones.
• Oversee email management, draft correspondence, and handle meeting logistics.
• Coordinate complex travel arrangements and itineraries, domestically and internationally.
• Prepare and maintain legal documents, reports, and records.
• Facilitate virtual meetings and coordinate room/tech requirements.
• Support daily operational priorities and streamline workflows.
• Build collaborative relationships with internal teams and external stakeholders.
• Maintain strict confidentiality of sensitive information.
• Perform ad hoc tasks as assigned by practice leadership.

Skills

Calendar management

Email management

Travel coordination

English communication

MS Office 365

MS Teams/Zoom

Independent work

Education

Bachelor's degree

Tools

MS Office 365

MS Teams

Zoom

Job description

Create Synergies Inc. in the Philippines seeks a Practice Assistant to provide administrative and executive support to global stakeholders.

You will manage calendars, schedules, emails, and meeting logistics across time zones while coordinating travel and processing legal documents. The role requires a Bachelor's degree, 1 year of relevant experience, strong English communication, and proficiency in Microsoft Office 365 with Teams and Zoom.