Specialist - Recruitment Administration

Weareams; Manila; Hybrid; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Growth opportunities

Global organisation experience

Inclusive culture

ERGs

Volunteer day

Competitive rewards package

Flexible work arrangements

Hybrid model

Job summary

AMS is seeking a Recruitment Coordinator to support global client accounts from the Philippines, combining administrative rigour with strong stakeholder communication. You’ll manage CV capture, scheduling, onboarding, and compliance, while helping the recruitment team run efficiently in a hybrid work environment.

The ideal candidate will have experience in recruitment administration, direct client engagement, and excellent English communication.

Qualifications

• Experience in recruitment administration, onboarding and recruitment operations.
• Direct client or stakeholder engagement experience is preferred.
• Excellent business English communication, both written and spoken.

Responsibilities

• Manage account-specific administration activities across recruitment services.
• Support and coordinate recruitment processes, including onboarding, screening, and documentation.
• Prepare reports and maintain trackers with accuracy and deadlines.
• Foster strong working relationships between recruiters, hiring managers, and vendors.
• Provide first-line support for process changes and Escalations.
• Identify process improvements to enhance efficiency and quality.
• Oversee workload and review output quality from other Coordinators.

Skills

Recruitment administration

Client engagement

English communication

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

We recognise that great talent isn’t defined by titles but by skills and mindset.

At AMS, we’re looking for people who bring more than experience - they bring capability, curiosity, and the drive to contribute and grow with the team. If you’re skilled in administrative function and organizational skills and excited to progress your career, this role could be your next step.

Key Accountabilities

• Managing account specific administration activities for the following scope of services: CV capturing, requisition management, interview scheduling, help desk support, candidate checklist management, candidate care, offer management, onboarding, invoice admin, updating applicant tracking system, identity & address verification, and pre-employment screening.
• Managing other various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating Operations Manual or other process documentation.
• Completing reports and trackers accurately and to deadlines.
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors, and other account stakeholders.
• Ensuring stakeholders and colleagues are continually appraised and updated on the relevant processes, including changes providing first line support for managing and resolving escalations.
• Reviewing processes to identify areas of improvement.
• Overseeing work allocation and reviewing accuracy of output for other Recruitment Coordinators.

Skills & Requirements

• Experience in working with various recruitment administration activities, ideally in the areas of recruitment operations and onboarding.
• Experience in direct client or stakeholder engagement.
• Effective English business communication skills, written and oral, plus any client specific languages as required.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• A competitive reward and benefits package*
• Flexibility in how and where you work*
• Hybrid model

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [emailprotected] or make a member of our Talent Acquisition team aware at any time.