Recruitment Administration - Specialist / Principal

Alexander Mann Solutions (HK) Limited; Cebu City; Híbrido; PHP 300.000 - 420.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Growth opportunities

Hybrid work model

Volunteer day

Descripción de la vacante

AMS is a global, inclusive and innovative company helping clients design and deliver talent strategies. We are seeking a Recruitment Coordinator to support job posting, scheduling, onboarding, and vendor coordination across US and EMEA time zones.

You will work in a hybrid setup, connecting with recruiters, hiring managers, and cross-functional teams to ensure accurate documentation, compliant processes, and timely reporting.

Formación

• Experience managing recruitment administration processes accurately and efficiently.
• Ability to work with recruitment and administrative systems and technology to manage tasks and maintain records.
• Excellent documentation and SOP writing skills.

Responsabilidades

• Oversees account-specific administration activities for recruitment services including posting, scheduling, help desk support, onboarding, and requisition management.
• Builds relationships between recruiters, hiring managers, vendors and stakeholders to ensure smooth processes.
• Produces reports and trackers ensuring accuracy and on-time delivery.
• Provides first-line support for escalations and process improvements to drive efficiency.
• Supports ongoing projects for cost savings and revenue generation.
• Mentors junior team members and reviews output for accuracy.
• Leverages technology and system rollouts to optimize team performance.

Conocimientos

Clear communication

Ownership

Recruitment admin

Systems literacy

SOP documentation

Interview scheduling

US/EMEA shifts

Descripción del empleo

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

We recognise that great talent isn’t defined by titles but by skills and mindset.

Key Accountabilities

What you’ll do:

• Oversees account-specific administration activities for the following scope of services: job posting, interview scheduling, help desk support, pre-employment screening or reference checks initiations or verifications, candidate care, offer management, onboarding, invoice administration, applicant tracking system updates, and requisition management
• Processes more complex requests and provides support or training, as well as acting as a buddy to junior team members
• Managing various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating Operations Manual or other process documentation
• Completing reports and trackers accurately and to deadlines
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors, and other account stakeholders
• Ensuring stakeholders and colleagues are continually appraised and updated on the relevant processes, including changes, providing first-line support for managing and resolving escalations
• Contributes ideas and actively participates in projects for cost savings, revenue generation, and operational efficiency (Ex. process and benchmark review, time study)
• Overseeing work allocation and reviewing accuracy of output for other (Senior) Recruitment Coordinators
• Fully utilizes technology and other rollouts and changes implemented to the team

Skills & Requirements

• Communicates clearly and professionally with clients, colleagues, and stakeholders, ensuring queries are understood and addressed effectively.
• Takes ownership of responsibilities and outcomes, demonstrating reliability and professionalism in all interactions.
• Experience managing recruitment administration processes accurately and efficiently.
• Comfortable using recruitment and administrative systems and technology to manage tasks and maintain accurate records.
• Able to work with data accurately and create clear, well-structured documentation, including standard operating procedures (SOPs).
• Experience coordinating interview schedules across candidates, interviewers, and stakeholders, including calendar management, meeting invitations, rescheduling, and timely communication of interview details.
• Willing and able to work the US shift (8:00 PM to 5:00 AM) or EMEA shift (4:00 PM to 1:00AM).

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• A competitive reward and benefits package*
• Flexibility in how and where you work*
• Hybrid model

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.