Specialist - Recruitment Administration

Weareams; Makati; Hybrid; PHP 446,000 - 625,000; Full time

Benefits offered by this job

Growth and development opportunities

Global career opportunities

Value-driven team culture

Employee Resource Groups (ERGs)

Volunteer day

Competitive rewards and benefits

Hybrid model

Job summary

AMS is seeking a Specialist - Recruitment Administration to support high-volume recruitment activities, including offer management and onboarding. The role requires strong English communication, MS Office expertise, and willingness to work the APAC shift with three days per week in the office.

You will collaborate with recruiters, hiring managers and vendors to ensure accurate, timely processes and effective candidate care across multiple accounts. A hybrid work model is offered.

Qualifications

• Experience in a fast-paced, high-volume recruitment environment.
• Excellent written and spoken English language skills.
• Strong proficiency with Microsoft Office applications, especially Excel.

Responsibilities

• Oversees account-specific administration activities for job posting, interview scheduling, and onboarding.
• Supports reference checks, offer management, and invoicing processes.
• Updates ATS and maintains requisition records with accuracy and timeliness.
• Produces reports and trackers and communicates updates to stakeholders.
• Fosters relationships among recruiters, hiring managers, vendors and account teams.
• Shares process improvements and participates in cost-saving projects.
• Monitors workload and provides guidance to junior colleagues.
• Utilises new tools and system rollouts to improve efficiency.

Skills

fast-paced work

adaptability

Microsoft Office

Excel

English communication

APAC shift

office attendance

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

What if your skills mattered more than your job title?

At AMS, we're building teams that are curious, collaborative, and committed to doing great work. We're looking for a Specialist - Recruitment Administrationwho enjoys learning and values teamwork. If you're good at offer management, onboarding, and excited to grow in a supportive environment, you might be exactly who we're looking for.

Key Accountabilities

• Oversees account-specific administration activities for the following scope of services: job posting, interview scheduling, help desk support, pre-employment screening or reference checks initiations or verifications, candidate care, offer management, onboarding, invoice administration, applicant tracking system updates, and requisition management
• Processes more complex requests and provides support or training, as well as acting as a buddy to junior team members
• Managing various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating Operations Manual or other process documentation
• Completing reports and trackers accurately and to deadlines
• Building and maintaining strong working relationships between all parties including
  recruiters, hiring managers, vendors, and other account stakeholders
• Ensuring stakeholders and colleagues are continually appraised and updated on the
  relevant processes, including changes, providing first-line support for managing and
  resolving escalations
• Contributes ideas and actively participates in projects for cost savings, revenue generation, and operational efficiency (Ex. process and benchmark review, time study)
• Overseeing work allocation and reviewing accuracy of output for other (Senior)
  Recruitment Coordinators
• Fully utilizes technology and other rollouts and changes implemented to the team

Skills & Requirements

• Keen to work in fast-paced, ever-changing environment of high-volume recruitment.
• Adaptability and flexibility - highly organized and efficient in multitasking.
• Strong expertise in Microsoft Office applications.
• Strong attention to details - Knowledgeable in Microsoft Office, especially Excel.
• Excellent written and spoken English Language skills.
• Willingness to work the APAC shift and report 3x per week in the office

Why AMS?

At AMS, we come from every walk of life - and that's what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world's leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• A competitive reward and benefits package
• Hybrid model

Our statement

We're committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [emailprotected] or make a member of our Talent Acquisition team aware at any time.