Specialist - Recruitment Administration (US shift)

Weareams; Makati; Hybrid; PHP 357,000 - 614,000; Full time

Benefits offered by this job

Hybrid model

Job summary

Weareams, a global talent solutions provider, is seeking a Recruitment Coordinator to support interview scheduling, recruitment administration, candidate care, and stakeholder management. The role requires coordinating schedules across candidates and interviewers, maintaining documentation, and providing first-line support for escalations.

You will work US hours (8:00 PM–5:00 AM) in a hybrid model, collaborating with recruiters, hiring managers, and vendors to ensure smooth recruitment

Qualifications

• Experience managing recruitment administration processes accurately and efficiently.
• Communicates clearly and professionally with clients, colleagues, and stakeholders.
• Comfortable using recruitment systems and technology to manage tasks.
• Ability to create clear SOPs and documentation.
• Experience coordinating interview schedules across candidates, interviewers, and stakeholders.
• Willing to work US shift (8:00 PM to 5:00 AM).

Responsibilities

• Oversees account-specific administration activities for job posting, interview scheduling, help desk support, pre-employment screening or reference checks initiations or verifications, candidate care, offer management, onboarding, invoice administration, ATS updates, and requisition management.
• Processes more complex requests and provides support or training to junior team members.
• Manages ad-hoc admin activities to support recruitment process efficiency.
• Completes reports and trackers accurately and on deadlines.
• Builds and maintains strong relationships with recruiters, hiring managers, vendors, and account stakeholders.
• Keeps stakeholders updated on processes and resolves escalations; contributes to cost savings and efficiency projects.
• Oversees work allocation and output quality for other (Senior) Recruitment Coordinators.
• Fully utilizes technology and changes implemented to the team.

Skills

Interview scheduling

Recruitment administration

Candidate care

Stakeholder management

Applicant Tracking System

Tools

Applicant Tracking System

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

We recognise that great talent isn’t defined by titles but by skills and mindset.

At AMS, we’re looking for people who bring more than experience - they bring capability, curiosity, and the drive to contribute and grow with the team. If you’re skilled in interview scheduling, recruitment administration, candidate care, and stakeholder management, and excited to progress your career, this role could be your next step.

Key Accountabilities

• Oversees account-specific administration activities for the following scope of services: job posting, interview scheduling, help desk support, pre-employment screening or reference checks initiations or verifications, candidate care, offer management, onboarding, invoice administration, applicant tracking system updates, and requisition management
• Processes more complex requests and provides support or training, as well as acting as a buddy to junior team members
• Managing various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating Operations Manual or other process documentation
• Completing reports and trackers accurately and to deadlines
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors, and other account stakeholders
• Ensuring stakeholders and colleagues are continually appraised and updated on the relevant processes, including changes, providing first-line support for managing and resolving escalations
• Contributes ideas and actively participates in projects for cost savings, revenue generation, and operational efficiency (Ex. process and benchmark review, time study)
• Overseeing work allocation and reviewing accuracy of output for other (Senior) Recruitment Coordinators
• Fully utilizes technology and other rollouts and changes implemented to the team

Skills & Requirements

• Communicates clearly and professionally with clients, colleagues, and stakeholders, ensuring queries are understood and addressed effectively.
• Takes ownership of responsibilities and outcomes, demonstrating reliability and professionalism in all interactions.
• Experience managing recruitment administration processes accurately and efficiently.
• Comfortable using recruitment and administrative systems and technology to manage tasks and maintain accurate records.
• Able to work with data accurately and create clear, well-structured documentation, including standard operating procedures (SOPs).
• Experience coordinating interview schedules across candidates, interviewers, and stakeholders, including calendar management, meeting invitations, rescheduling, and timely communication of interview details.
• Willing and able to work the US shift (8:00 PM to 5:00 AM).

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• A competitive reward and benefits package*
• Flexibility in how and where you work*
• Hybrid model

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.