SOA Recon and Vendor Management Analyst

Concepcion Business Services, Inc.; Muntinlupa; On-site; PHP 391,000 - 614,000; Full time

Job summary

Concepcion Business Services, Inc. is seeking a detail-oriented professional to support vendor management processes and AP reconciliations. You will monitor SOA submissions, maintain organized records, and generate reports on vendor compliance and performance.

The role requires coordinating with vendors, responding to inquiries, and ensuring reconciling items do not age beyond 60 days. You will participate in monthly governance meetings, escalate issues, and assist in drafting general

Responsibilities

• Monitor compliance on submission of Statement of account (SOA) from the vendors.
• Maintain thorough and organized records related to vendor management activities. This includes keeping records of communications, approvals, data masterlist and reconciliations.
• Generate and/or create reports and analytics related to vendor compliance and SOA Reconciliation.
• Provide guidance and support to vendors as needed to facilitate their understanding of company policies and procedures related to vendor management.
• Maintain a well-organized system for storing and retrieving vendor-related documents, contracts, and correspondence.
• Prepare schedule and reconciliation of AP accounts and ensure that no reconciling items are aging beyond 60 days and in-charge on the review of AP accounts reconciliation to legal entities
• Perform Suppliers’ Account Reconciliation (SOA) based on defined frequency and communicates the results to the vendors
• Handle monthly governance meeting with LE to discuss metrics results, update on accounts recon and other STP operational concerns
• Provide response to vendor inquiries on collections thru email and telephone calls.
• Assist in preparing and sending general communications and business correspondence to vendors.
• Handle the communications and relationship with vendors and/or other third-party business partners.
• Resolve issues that may occur with vendors and/or other third-party business partners
• Escalate exceptions to line manager as needed.
• Perform other task that may be assigned from time to time by line manager.

Job description

• Monitor compliance on submission of Statement of account (SOA) from the vendors.
• Maintain thorough and organized records related to vendor management activities. This includes keeping records of communications, approvals, data masterlist and reconciliations.
• Generate and/or create reports and analytics related to vendor compliance and SOA Reconciliation.
• Provide guidance and support to vendors as needed to facilitate their understanding of company policies and procedures related to vendor management.
• Maintain a well-organized system for storing and retrieving vendor-related documents, contracts, and correspondence.
• Prepare schedule and reconciliation of AP accounts and ensure that no reconciling items are aging beyond 60 days and in-charge on the review of AP accounts reconciliation to legal entities
• Perform Suppliers’ Account Reconciliation (SOA) based on defined frequency and communicates the results to the vendors
• Handle monthly governance meeting with LE to discuss metrics results, update on accounts recon and other STP operational concerns
• Provide response to vendor inquiries on collections thru email and telephone calls.
• Assist in preparing and sending general communications and business correspondence to vendors.
• Handle the communications and relationship with vendors and/or other third-party business partners.
• Resolve issues that may occur with vendors and/or other third-party business partners
• Escalate exceptions to line manager as needed.
• Perform other task that may be assigned from time to time by line manager.