Smart Office Reception & Facilities Coordinator

Jones Lang LaSalle Property Consultants Pte Ltd; Philippines; On-site; PHP 290,000 - 513,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd in the Philippines seeks a Facilities Coordinator & Receptionist to be the first contact for visitors while delivering essential facilities support in a tech-enabled, flexible workplace. You will combine front-of-house hospitality with operational coordination to ensure smooth daily operations and an outstanding workplace experience.

Responsibilities include welcoming guests, handling inquiries, coordinating meetings and catering, maintaining

Qualifications

• Associate or Bachelor’s degree or equivalent required.
• 2–3 years of experience in reception, customer service or facilities coordination.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new software.
• Familiarity with desk booking systems and visitor management platforms.

Responsibilities

• Provide warm, professional welcome to all visitors and guests, managing check-in procedures.
• Answer and direct incoming calls, emails, and inquiries promptly.
• Manage meeting room bookings and coordinate hospitality including catering and AV.
• Maintain reception area presentation to brand standards.
• Process mail, deliveries, and courier services efficiently.
• Assist employees with desk booking and workspace allocation.
• Coordinate daily workspace setup and amenities maintenance.
• Monitor and respond to workplace service requests in facilities platforms.
• Maintain visitor logs, key registers, and access credentials.
• Coordinate with cleaning, security, and maintenance vendors for daily service.

Skills

Microsoft Office

Customer service

Communication skills

Organizational skills

Multitasking

Desk booking systems

Visitor management software

Education

Associate or Bachelors Degree

Tools

Meeting room booking systems

Job description

Jones Lang LaSalle Property Consultants Pte Ltd in the Philippines seeks a Facilities Coordinator & Receptionist to be the first contact for visitors while delivering essential facilities support in a tech-enabled, flexible workplace. You will combine front-of-house hospitality with operational coordination to ensure smooth daily operations and an outstanding workplace experience.

Responsibilities include welcoming guests, handling inquiries, coordinating meetings and catering, maintaining