Front Desk & Facilities Coordinator

Jones Lang LaSalle Incorporated; Philippines; On-site; PHP 240,000 - 420,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Taguig, Philippines, is seeking a Facilities Assistant cum Receptionist - Back of House to bridge facilities operations with guest services. You will manage sign-in, coordinate work orders, and support vendor interactions while ensuring records and safety compliance.

The role requires reliability, organizational skill, and professional communication. This on-site position involves handling budgets, invoicing, and maintaining accurate facility documentation to

Qualifications

• High school diploma or equivalent.
• Minimum 2 years in facilities coordination, building operations, or admin support.
• Strong MS Office proficiency and ability to learn FM software.
• Excellent communication for diverse stakeholders.
• Excellent organization with ability to multi-task and meet deadlines.
• Basic understanding of building maintenance, safety, and WHS standards.
• Flexibility for urgent facility matters and occasional extended hours.

Responsibilities

• Greet and assist staff, contractors, and visitors in back-of-house reception areas, manage sign-in and security procedures.
• Coordinate and track work orders for maintenance and facility improvements.
• Serve as liaison between facility management and vendors; schedule appointments and monitor service delivery.
• Maintain records of facility operations, maintenance logs, vendor contracts, and inventories.
• Monitor back-of-house areas for cleanliness, safety, and efficiency.
• Process invoices and purchase orders; support cost control with budget tracking.
• Respond to facility inquiries via phone, email, or in person; escalate issues as needed.
• Support health and safety by maintaining emergency lists and coordinating inspections.
• Coordinate meeting room setup and logistics for training sessions and meetings.

Skills

MS Office Suite

Interpersonal skills

Organizational skills

Multitasking

Education

High school diploma

Associate degree in facilities management

Tools

CMMS

Facility management software

Job description

Jones Lang LaSalle Incorporated in Taguig, Philippines, is seeking a Facilities Assistant cum Receptionist - Back of House to bridge facilities operations with guest services. You will manage sign-in, coordinate work orders, and support vendor interactions while ensuring records and safety compliance.

The role requires reliability, organizational skill, and professional communication. This on-site position involves handling budgets, invoicing, and maintaining accurate facility documentation to