Dynamic Facilities Coordinator – Onsite, SAP & Corrigo

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Pateros; On-site; PHP 335,000 - 513,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Taguig, Philippines, seeks a facilities operations specialist to coordinate day-to-day activities and manage vendor relationships on-site. You will handle housekeeping, preventive maintenance tracking, safety compliance, and site logistics for a corporate client.

The role requires at least 2 years in a corporate facilities or admin setting, proficiency with SAP and Corrigo, and on-site availability. This is a full-time, on-site position based in Taguig.

Qualifications

• Minimum 2 years of experience in a corporate environment, preferably in facilities, service management, or administrative support.

Responsibilities

• Coordinate day-to-day facility operations and address customer requests via Corrigo/helpdesk.
• Supervise housekeeping, cafeteria, and cleanliness standards.
• Monitor preventive and corrective maintenance of client-owned equipment via vendors.
• Ensure all relevant statutory maintenance and inspections are completed and documented.
• Support ad hoc repairs, minor office moves, and general upkeep.
• Maintain tracking of fixed assets related to facilities (where applicable).
• Coordinate site logistics (e.g., car bookings, building access registration/cancellation for motorcycles).
• Coordinate with vendors for facility-related services, including office leasing, transportation, cleaning, security, landscaping, office supply, utilities, etc.
• Raise Work Orders (WO#) and support APAC regional invoice submissions.
• Liaise with internal teams for PO and invoice approval alignment.
• Monitor monthly and quarterly expenses; validate internal cost chargebacks by department.
• Escalate recurring vendor/service issues to the Site Lead or Manager.
• Maintain and track records of all vendors and services involving payments or cost allocations.
• Consolidate data for monthly reports, spending summaries, and service performance.
• Ensure up-to-date logs for purchase orders, goods received, and report tracking.
• Support ad hoc reporting needs from internal teams.
• Coordinate with building management on safety-related matters, including fire safety systems, emergency equipment inspections, and statutory compliance requirements.
• Support the EHS team in organizing fire drills, first aid training, and other health & safety activities.
• Assist in tracking and reporting safety incidents; follow up on corrective actions with relevant parties.
• Facilitate site access and documentation for audits or inspections by authorities or service vendors.
• Ensure day-to-day facility operations comply with applicable safety policies and building regulations through proactive coordination.
• Perform other duties as assigned by the Site Lead or Supervisor to support daily operations and ensure smooth service delivery.

Skills

Facilities management

Vendor coordination

Administrative support

MS Office

Email communication

Vietnamese language

Basic English

Tools

SAP

Corrigo

MS Office

Job description

Jones Lang LaSalle (JLL) in Taguig, Philippines, seeks a facilities operations specialist to coordinate day-to-day activities and manage vendor relationships on-site. You will handle housekeeping, preventive maintenance tracking, safety compliance, and site logistics for a corporate client.

The role requires at least 2 years in a corporate facilities or admin setting, proficiency with SAP and Corrigo, and on-site availability. This is a full-time, on-site position based in Taguig.