Site Operations & Facilities Specialist

InteLogix; Bacolod; On-site; PHP 360,000 - 480,000; Full time

Job summary

InteLogix is seeking a Facilities and Admin Specialist to oversee daily office operations and maintain a safe, well-equipped workplace. You will coordinate onboarding, engage with building management and service providers, manage inventory, and support staff across HR, IT, and Finance.

The role requires 3+ years in facilities, a business-related degree, and strong Microsoft Office skills; BPO or commercial building experience is a plus.

Qualifications

• Minimum of 3 years' experience in facilities.
• Starter: College graduate of business administration, business management, office administration or any related field.
• Admin support for at least 1-year BPO or commercial building experience

Responsibilities

• Manage day-to-day office operations, ensuring facilities and equipment are functional and well-maintained.
• Coordinate on-site onboarding and offboarding logistics for employees (workspace setup, ID badges, building access).
• Serve as liaison for building management, landlords, and external service providers (security, housekeeping, IT infrastructure, catering, office supplies).
• Monitor inventory levels of office supplies, pantry items, and equipment, placing orders within budget.
• Oversee facilities maintenance, coordinating repairs and safety inspections.
• Act as go-to contact for on-site staff inquiries and coordinate with HR/IT/Finance as needed.
• Facilitate site communications and announcements regarding policies, schedules, or events.
• Assist management in organizing site events, meetings, town halls, or CSR activities.
• Ensure adherence to company policies, local labor laws, and workplace safety regulations.
• Coordinate with security teams to maintain a secure environment, manage visitor logs and emergency protocols.
• Help ensure facilities documentation is complete for internal audits and inspections.

Skills

MS Office

Excel

Document control

Inventory monitoring

Purchasing procedures

Report preparation

Organization

Time management

Coordination

Confidentiality

Education

Bachelor's degree in Business Administration / Business Management / Office Administration or related field

Tools

Microsoft Office

Job description

InteLogix is seeking a Facilities and Admin Specialist to oversee daily office operations and maintain a safe, well-equipped workplace. You will coordinate onboarding, engage with building management and service providers, manage inventory, and support staff across HR, IT, and Finance.

The role requires 3+ years in facilities, a business-related degree, and strong Microsoft Office skills; BPO or commercial building experience is a plus.