Administrator, Site

InteLogix; Bacolod; On-site; PHP 201,000 - 391,000; Full time

Job summary

InteLogix is a leading provider of integrated solutions in the Philippines, delivering exceptional customer experiences through empathetic engagement. The Facilities and Admin Specialist will oversee daily operations, coordinate onboarding/offboarding, manage vendors, and ensure safety and compliance across site operations.

The role requires at least 3 years of facilities experience, proficiency in MS Office, and strong organizational skills.

Qualifications

• Must have at least 3 years’ experience in facilities or admin support.
• Experience in BPO or commercial building admin is a plus.

Responsibilities

• Manage daily operations and office facilities to ensure smooth business continuity.
• Coordinate onboarding and offboarding logistics for employees (workspace setup, IDs, access).
• Liaise with building management, landlords, and external service providers (security, housekeeping, IT, catering).
• Monitor office supplies and inventory; place orders within budget.
• Oversee facilities maintenance, coordinate repairs and safety inspections.
• Support HR, IT, and Finance with administrative inquiries and documentation.

Skills

MS Office

Excel

Word

Outlook

Document control

Inventory monitoring

Purchasing procedures

Report preparation

Time management

Coordination

Confidentiality

Adaptability

Education

Bachelor's degree in Business Admin

Tools

Microsoft Office Suite

Job description

Who We Are

InteLogix is a leading provider of integrated solutions, utilizing cutting-edge technology to provide exceptional customer experiences. Our commitment to excellence and innovation has enabled us to redefine industry standards and create brighter futures for our clients and their customers. We are dedicated to making lives better through our empathetic customer engagement and advocacy for our clients' brands and reputations.

Facilities And Admin Specialist Job Description

• Daily Operations & Office Management
• Manage day-to-day office operations, ensuring all facilities and equipment are fully functional and well-maintained.
• Handle general administrative tasks, including correspondence, record-keeping, scheduling, and managing site-specific documentation.
• Coordinate on-site onboarding and offboarding logistics for employees (e.g., workspace setup, ID badges, building access).
• Vendor & Facilities Management
• Serve as the primary liaison for building management, landlords, and external service providers (e.g., security, housekeeping, IT infrastructure support, catering, and office supplies).
• Monitor inventory levels of office supplies, pantry items, and equipment, placing orders as needed while staying within budget.
• Oversee facilities maintenance, coordinating repairs and safety inspections promptly.
• Communication & Employee Support
• Act as the go-to point of contact for on-site staff inquiries, addressing administrative concerns or directing them to the appropriate department (HR, IT, Finance).
• Facilitate company-wide or site-specific communications, announcements, and memos regarding building policies, schedules, or events.
• Assist management in organizing site events, meetings, town halls, or CSR (Corporate Social Responsibility) activities.
• Compliance, Safety, & Security
• Ensure adherence to company policies, local labor laws, and workplace safety regulations.
• Coordinate with security teams to maintain a secure environment, managing visitor logs, access cards, and emergency protocols.
• Help ensure that facilities documentation is complete and readily available for internal audits and inspections.

Qualification/s

Adapter

Minimum Of 3 Years’ Experience In Facilities

Starter

College graduate of business administration, business management, office administration or any related field

Admin support for at least 1-year BPO or commercial building experience

Additional Requirements/competencies

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Knowledge of document control, inventory monitoring, purchasing procedures, and report preparation.
• Strong organizational, detail-oriented, proactive, time-management, and coordination skills.
• Able to work independently and collaborate effectively with different departments.
• Administrative and organizational skills, and attention to detail and accuracy
• Confidentiality and professionalism
• Adaptability in a fast-paced, 24/7 BPO environment

Good to have: OSH/BOSCH