Administrator, Site

InteLogix; Bacolod; On-site; PHP 360,000 - 480,000; Full time

Job summary

InteLogix is seeking a Facilities and Admin Specialist to oversee daily office operations and maintain a safe, well-equipped workplace. You will coordinate onboarding, engage with building management and service providers, manage inventory, and support staff across HR, IT, and Finance.

The role requires 3+ years in facilities, a business-related degree, and strong Microsoft Office skills; BPO or commercial building experience is a plus.

Qualifications

• Minimum of 3 years' experience in facilities.
• Starter: College graduate of business administration, business management, office administration or any related field.
• Admin support for at least 1-year BPO or commercial building experience

Responsibilities

• Manage day-to-day office operations, ensuring facilities and equipment are functional and well-maintained.
• Coordinate on-site onboarding and offboarding logistics for employees (workspace setup, ID badges, building access).
• Serve as liaison for building management, landlords, and external service providers (security, housekeeping, IT infrastructure, catering, office supplies).
• Monitor inventory levels of office supplies, pantry items, and equipment, placing orders within budget.
• Oversee facilities maintenance, coordinating repairs and safety inspections.
• Act as go-to contact for on-site staff inquiries and coordinate with HR/IT/Finance as needed.
• Facilitate site communications and announcements regarding policies, schedules, or events.
• Assist management in organizing site events, meetings, town halls, or CSR activities.
• Ensure adherence to company policies, local labor laws, and workplace safety regulations.
• Coordinate with security teams to maintain a secure environment, manage visitor logs and emergency protocols.
• Help ensure facilities documentation is complete for internal audits and inspections.

Skills

MS Office

Excel

Document control

Inventory monitoring

Purchasing procedures

Report preparation

Organization

Time management

Coordination

Confidentiality

Education

Bachelor's degree in Business Administration / Business Management / Office Administration or related field

Tools

Microsoft Office

Job description

Who we are:

InteLogix is a leading provider of integrated solutions, utilizing cutting-edge technology to provide exceptional customer experiences. Our commitment to excellence and innovation has enabled us to redefine industry standards and create brighter futures for our clients and their customers. We are dedicated to making lives better through our empathetic customer engagement and advocacy for our clients' brands and reputations.

FACILITIES AND ADMIN SPECIALIST JOB DESCRIPTION

1. Daily Operations & Office Management

• Manage day-to-day office operations, ensuring all facilities and equipment are fully functional and well-maintained.
• Handle general administrative tasks, including correspondence, record-keeping, scheduling, and managing site-specific documentation.
• Coordinate on-site onboarding and offboarding logistics for employees (e.g., workspace setup, ID badges, building access).

2. Vendor & Facilities Management

• Serve as the primary liaison for building management, landlords, and external service providers (e.g., security, housekeeping, IT infrastructure support, catering, and office supplies).
• Monitor inventory levels of office supplies, pantry items, and equipment, placing orders as needed while staying within budget.
• Oversee facilities maintenance, coordinating repairs and safety inspections promptly.

3. Communication & Employee Support

• Act as the go-to point of contact for on-site staff inquiries, addressing administrative concerns or directing them to the appropriate department (HR, IT, Finance).
• Facilitate company-wide or site-specific communications, announcements, and memos regarding building policies, schedules, or events.
• Assist management in organizing site events, meetings, town halls, or CSR (Corporate Social Responsibility) activities.

4. Compliance, Safety, & Security

• Ensure adherence to company policies, local labor laws, and workplace safety regulations.
• Coordinate with security teams to maintain a secure environment, managing visitor logs, access cards, and emergency protocols.
• Help ensure that facilities documentation is complete and readily available for internal audits and inspections.

Qualification/s:

Adapter

Minimum of 3 years' experience in facilities

Starter

College graduate of business administration, business management, office administration or any related field

Admin support for at least 1-year BPO or commercial building experience

Additional requirements/competencies:

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Knowledge of document control, inventory monitoring, purchasing procedures, and report preparation.
• Strong organizational, detail-oriented, proactive, time-management, and coordination skills.
• Able to work independently and collaborate effectively with different departments.
• Administrative and organizational skills, and attention to detail and accuracy
• Confidentiality and professionalism
• Adaptability in a fast-paced, 24/7 BPO environment

Good to have:

OSH/BOSCH