Administrator, Site

BAC GC Services International, LLC - Philippine Branch; Bacolod; On-site; PHP 201,000 - 335,000; Full time

Benefits offered by this job

OSH/BOSCH

Job summary

InteLogix in Bacolod is seeking a Facilities and Admin Specialist to manage day-to-day office operations, site safety, and equipment, ensuring a productive and compliant workplace. You will coordinate onboarding/offboarding, maintain documentation, and handle general administrative tasks.

You will serve as the primary liaison with building management and service providers, monitor supplies, coordinate repairs, support HR and IT, and help organize site events.

Qualifications

• Minimum 3 years’ experience in facilities management.
• College graduate in business administration, business management, or related field.
• Administrative support experience in BPO or commercial building settings.

Responsibilities

• Daily Operations & Office Management: Manage day-to-day office operations, ensuring facilities and equipment are functional and well-maintained; handle admin tasks and onboarding/offboarding logistics.
• Vendor & Facilities Management: Liaise with building management, landlords, and service providers; monitor inventory and coordinate repairs and inspections.
• Communication & Employee Support: Serve as point of contact for on-site staff; facilitate communications and site events with HR/IT/Finance as needed.
• Compliance, Safety, & Security: Ensure adherence to policies and safety regulations; manage visitor logs and emergency protocols.

Skills

Facilities management

Vendor coordination

Office administration

MS Office

Education

Bachelor's degree in Business Administration

Tools

Excel

Word

Outlook

Job description

Who we are: InteLogix is a leading provider of integrated solutions, utilizing cutting-edge technology to provide exceptional customer experiences. Our commitment to excellence and innovation has enabled us to redefine industry standards and create brighter futures for our clients and their customers. We are dedicated to making lives better through our empathetic customer engagement and advocacy for our clients' brands and reputations.

FACILITIES AND ADMIN SPECIALIST JOB DESCRIPTION

1. Daily Operations & Office Management Manage day-to-day office operations, ensuring all facilities and equipment are fully functional and well-maintained. Handle general administrative tasks, including correspondence, record-keeping, scheduling, and managing site-specific documentation. Coordinate on-site onboarding and offboarding logistics for employees (e.g., workspace setup, ID badges, building access).
2. Vendor & Facilities Management Serve as the primary liaison for building management, landlords, and external service providers (e.g., security, housekeeping, IT infrastructure support, catering, and office supplies). Monitor inventory levels of office supplies, pantry items, and equipment, placing orders as needed while staying within budget. Oversee facilities maintenance, coordinating repairs and safety inspections promptly.
3. Communication & Employee Support Act as the go-to point of contact for on-site staff inquiries, addressing administrative concerns or directing them to the appropriate department (HR, IT, Finance). Facilitate company-wide or site-specific communications, announcements, and memos regarding building policies, schedules, or events. Assist management in organizing site events, meetings, town halls, or CSR (Corporate Social Responsibility) activities.
4. Compliance, Safety, & Security Ensure adherence to company policies, local labor laws, and workplace safety regulations. Coordinate with security teams to maintain a secure environment, managing visitor logs, access cards, and emergency protocols. Help ensure that facilities documentation is complete and readily available for internal audits and inspections.

Qualification/s:

Adapter Minimum of 3 years’ experience in facilities Starter College graduate of business administration, business management, office administration or any related field Admin support for at least 1-year BPO or commercial building experience Additional requirements/competencies: Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook. Knowledge of document control, inventory monitoring, purchasing procedures, and report preparation. Strong organizational, detail-oriented, proactive, time-management, and coordination skills. Able to work independently and collaborate effectively with different departments. Administrative and organizational skills, and attention to detail and accuracy Confidentiality and professionalism Adaptability in a fast-paced, 24/7 BPO environment

Good to have: OSH/BOSCH

As a leading provider of human capital solutions, we help our clients and their people navigate the complexity of health, wealth and HR. We combine data-driven, consumer-centered technology with personalized care and service to deliver a superior customer experience. Our dedicated colleagues across 19 global centers help 23 million people and their 11 million family members simplify work and life, both now and in the future. We are reimagining how people and organizations thrive.