Shipping Clerk

JJ Grand Premium Fruits; Davao City; On-site; PHP 180,000 - 260,000; Full time

Job summary

JJ Grand Premium Fruits is seeking a detail-oriented Shipping Coordinator to handle documentation, order coordination, loading and dispatch, and inventory verification in a food manufacturing setting.

You will collaborate with warehouse, production, QA, accounting, purchasing and logistics to ensure on-time shipments, accurate records and strict compliance with GMP, sanitation and safety policies.

Qualifications

• Graduate of BS Logistics Management or related course.
• With experience in shipping, warehouse, logistics, or inventory operations is an advantage.
• Knowledge of basic shipping and warehouse documentation.
• Basic computer skills, particularly Microsoft Excel and Word.
• Good attention to detail and accuracy in checking quantities and documents.
• Good organizational and communication skills.
• Ability to work under pressure and meet delivery schedules.
• Willing to work in a food manufacturing/production environment and follow safety procedures.
• Willing to work on shifting schedules, overtime, weekends, or holidays when required.

Responsibilities

• Prepare and process delivery receipts, invoices, shipping documents, loading lists, and other paperwork.
• Verify that shipping documents match the actual quantity, product, and destination.
• Maintain organized and updated shipping records and files.
• Receive and verify shipping or delivery instructions from authorized personnel.
• Coordinate with Warehouse, Production, QA, Accounting, Purchasing, and Logistics regarding outgoing shipments.
• Monitor the schedule of deliveries and ensure shipments are dispatched on time.
• Assist in checking finished goods before loading.
• Verify product description, quantity, packaging condition, batch/lot number, and destination.
• Ensure correct products are loaded onto the assigned vehicle.
• Coordinate with drivers and helpers during loading and dispatch.
• Assist in reconciling actual stocks against shipping documents.
• Report discrepancies in quantity, product identification, or documentation immediately.
• Ensure proper recording of stocks released from the warehouse.
• Ensure that only properly approved and released products are shipped.
• Coordinate with QA for product release requirements when applicable.
• Follow company policies on food safety, GMP, sanitation, warehouse safety, and security.
• Ensure proper handling of products to prevent damage or contamination during loading and transport.
• Monitor returned delivery documents and ensure copies are received.
• File completed shipping and delivery documents for easy retrieval and audit purposes.
• Track missing or incomplete documents and coordinate with concerned personnel.
• Communicate shipment status, delays, discrepancies, and other issues to the supervisor.
• Prepare daily or periodic shipping reports as required.
• Assist in resolving delivery and documentation concerns.
• Maintain cleanliness and orderliness of the shipping/dispatch area.
• Assist during inventory counts and warehouse audits.
• Perform other related duties as assigned.

Skills

Shipping operations

Inventory management

Documentation accuracy

Attention to detail

Organized filing

Communication

Education

BS Logistics Management

Supply Chain related degree

Tools

Microsoft Excel

Microsoft Word

Job description

Key Responsibilities

1. Shipping Documentation

   
   
   
   

   • Prepare and process delivery receipts, invoices, shipping documents, loading lists, and other required paperwork.

   
   

   • Verify that shipping documents match the actual quantity, product, and destination.

   
   

   • Maintain organized and updated shipping records and files.

   
   
   
   



2. Order & Shipment Coordination

   
   
   
   

   • Receive and verify shipping or delivery instructions from authorized personnel.

   
   

   • Coordinate with Warehouse, Production, QA, Accounting, Purchasing, and Logistics regarding outgoing shipments.

   
   

   • Monitor the schedule of deliveries and ensure shipments are dispatched on time.

   
   
   
   



3. Loading & Dispatch

   
   
   
   

   • Assist in checking finished goods before loading.

   
   

   • Verify product description, quantity, packaging condition, batch/lot number, and destination.

   
   

   • Ensure that the correct products are loaded onto the assigned vehicle.

   
   

   • Coordinate with drivers and helpers during loading and dispatch.

   
   
   
   



4. Inventory Verification

   
   
   
   

   • Assist in reconciling actual stocks against shipping documents.

   
   

   • Report discrepancies in quantity, product identification, or documentation immediately.

   
   

   • Ensure proper recording of stocks released from the warehouse.

   
   
   
   



5. Quality & Compliance

   
   
   
   

   • Ensure that only properly approved and released products are shipped.

   
   

   • Coordinate with QA for product release requirements when applicable.

   
   

   • Follow company policies on food safety, GMP, sanitation, warehouse safety, and security.

   
   

   • Ensure proper handling of products to prevent damage or contamination during loading and transport.

   
   
   
   



6. Receiving & Filing of Documents

   
   
   
   

   • Monitor returned delivery documents and ensure that signed copies are properly received.

   
   

   • File completed shipping and delivery documents for easy retrieval and audit purposes.

   
   

   • Track missing or incomplete documents and coordinate with concerned personnel.

   
   
   
   



7. Communication & Reporting

   
   
   
   

   • Communicate shipment status, delays, discrepancies, and other issues to the immediate supervisor.

   
   

   • Prepare daily or periodic shipping reports as required.

   
   

   • Assist in resolving delivery and documentation concerns.

   
   
   
   



8. Other Duties

   
   
   
   

   • Maintain cleanliness and orderliness of the shipping/dispatch area.

   
   

   • Assist during inventory counts and warehouse audits.

   
   

   • Perform other related duties that may be assigned by management.

   
   
   
   

Qualifications

• Graduate of BS Logistics Management, Supply Chain Management, Business Administration, Accounting, or any related course.




• With experience in shipping, warehouse, logistics, or inventory operations is an advantage.




• Knowledge of basic shipping and warehouse documentation.




• Basic computer skills, particularly Microsoft Excel and Word.




• Good attention to detail and accuracy in checking quantities and documents.




• Good organizational and communication skills.




• Ability to work under pressure and meet delivery schedules.




• Willing to work in a food manufacturing/production environment and follow company safety and food safety procedures.




• Willing to work on shifting schedules, overtime, weekends, or holidays when required.