Senior Virtual Assistant for Executive Operations & HR

Cloudstaff Philippines Inc.; Philippines; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Employee Share Units

Cloudstaff Dream Points

Health & life insurance

Flexible leave credits

In-house psychiatrist

Weekly office perks

CS Social Clubs

Mid-Year Parties

VIP lounge & game rooms

Company-provided PC/Laptop

Job summary

Cloudstaff Philippines Inc. is seeking an experienced Executive Assistant to support the Managing Director. The role centers on owning the MD’s inbox, calendar and reporting, keeping leads and paperwork moving and reducing the MD’s administrative load.

You will assist across sales, HR administration, procurement and document management using Google Workspace, Zoho CRM and Buildxact, with a focus on accuracy, discretion and proactive problem solving.

Qualifications

• 3+ years as an executive or virtual assistant to a business owner or director
• 2+ years HR administration or generalist experience, including recruitment, onboarding and employee records
• Excellent written English: clear, professional, no errors
• Strong Google Workspace skills
• CRM experience (Zoho, HubSpot or similar)
• Proactive: flags problems early and brings solutions, not questions
• Reliable internet, backup power and a quiet workspace

Responsibilities

• Inbox and calendar: triage daily; draft replies; manage calendar; prepare daily brief
• Sales and lead management: log enquiries; book site meetings; follow up quotes; report pipeline
• Estimating support: gather drawings/specs; chase quotes; format/ proof quotes
• Documents and correspondence: prepare letters; organise Google Drive by job; proofread
• Finance and reporting support: chase overdue payments; weekly revenue snapshot; assist finance
• Team and operations support: take minutes; maintain simple process docs
• HR management: HR admin in HR Central; recruitment; onboarding/offboarding; records
• Other ad hoc tasks for MD's other business interests; research and bookings

Skills

Executive support

HR administration

Written English

Google Workspace

CRM experience

Proactive

Reliable internet

Tools

Zoho CRM

Buildxact

Base Management

Xero

Lucid

HR Central

Google Workspace

Job description

Cloudstaff Philippines Inc. is seeking an experienced Executive Assistant to support the Managing Director. The role centers on owning the MD’s inbox, calendar and reporting, keeping leads and paperwork moving and reducing the MD’s administrative load.

You will assist across sales, HR administration, procurement and document management using Google Workspace, Zoho CRM and Buildxact, with a focus on accuracy, discretion and proactive problem solving.